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Process trade invoices including but not limited to Normal Supplier Invoices, Normal Freight Invoices, FB60 Transactions for the Non-Three way match divisions, Coded Invoices (General Ledger Accounts), and simple exception & banking entries in a timely manner.
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Prepare billing information and verify any changes to support accurate and efficient billing process and financial close.
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Assists the finance and accounting department with payment and tracking of bills and reconciling conflicts.
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Input and process transactions into electronic accounts receivable and billing systems.
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Answer trade billing questions and troubleshoot billing issues and inquiries.
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Verify and process personnel expense reports.
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Log check batches and supervise computerize check runs.
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Paying bills and invoices in accordance with established methods and procedures.
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Maintaining accurate records of all Accounts Payable transactions.
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Working with internal staff (purchasers) and external vendors and suppliers to clarify differences and reconcile conflicts.
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Following proper procedures and taking direction from senior staff; developing technical skills.
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Disburse payment to suppliers, vendors, and employees.
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Perform timely account reconciliation by verifying entries and compare to balances.
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Confirm that the appropriate general ledger codes have been entered on each trade invoice.
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File all trade invoices each day in the appropriate files after they have been vouchered.
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Contact suppliers or divisions for appropriate documentation to process invoices.
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Verify trade invoices by reconciling monthly statements and related transactions.
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Ensure correct approval, sorting, coding, and matching of invoices/receipts.
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Ensure all legal and business licenses are renewed in accordance with state and federal laws annually.
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Provide excellent customer service in all interactions with internal and external customers, including but not limited to personnel from other divisions, vendors, suppliers, and other departments.
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Perform other job-related duties as assigned.
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Working knowledge of SAP software financial modules.
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Excellent accuracy and attention to detail skills to process large numbers of invoices.
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Proficiency using high mathematical concepts such as fractions, algebra, statistics, mathematical modeling, and, to some extent, calculus.
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Strong communication skills – written, verbal, persuasion, motivation, facilitation of strong working relationships.
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Knowledge of other MS Office Suite and/or software applications related to job functions.
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Excellent interpersonal, customer service, analytical/problem solving, problem management, presentation development, presentation, and communications skills.