Located in Fremont, CA
Pay: $$28-$35
Job Full Description
We are seeking an experienced Administrative & Operations Coordinator for a precision machining company in Fremont. This hands-on role supports the Operations Manager across order processing, purchasing, and production coordination. It is not a traditional administrative assistant position.
Responsibilities
- Enter customer orders and review POs for part numbers, pricing, revisions, and delivery dates
- Create and maintain work orders, BOMs, and production documentation
- Support production planning, scheduling, and material requirements
- Create, process, and track purchase orders; request quotes and compare suppliers
- Follow up with vendors on open POs, shortages, and late deliveries
- Coordinate with customers, Production, Quality, Shipping, and Accounting to resolve issues
- Assist with invoicing, accounts receivable follow-up, and Excel reporting
Qualifications
- Minimum of three years of administrative, purchasing, or order-processing experience in manufacturing
- Experience with customer POs, work orders, job travelers, and production documentation
- Strong follow-up skills and ability to manage multiple priorities to completion
- Strong attention to detail with part numbers, quantities, and pricing
- Proficiency in Microsoft Excel, Word, Outlook, and Adobe PDF
- Strong written and verbal communication skills
Preferred: Machine shop or metal fabrication experience; QuickBooks or ERP/MRP software experience.
Fremont, CA
3376
39510 Paseo Padre Parkway
Suite 350
Fremont, CA 94538
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