Job Summary:
The Accounts Receivable Specialist is responsible for managing and maintaining the company’s incoming payments and ensuring accurate and timely processing of customer invoices and receipts. This role plays a key part in maintaining positive client relationships and supporting overall financial health by monitoring outstanding balances and resolving billing issues.
Key Responsibilities:
- Generate and send customer invoices in a timely and accurate manner
- Monitor accounts to identify outstanding debts and ensure timely collections
- Process incoming payments via check, credit card, or electronic transfer
- Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted
- Follow up with clients on overdue accounts and resolve payment discrepancies
- Maintain detailed records of collection activities and status updates
- Coordinate with internal departments (e.g., sales, customer service) to resolve billing issues
- Assist with month-end closing processes and prepare AR aging reports
- Ensure compliance with financial policies and procedures
Qualifications:
- High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting or Finance is a plus
- Proven experience in accounts receivable or a similar financial role
- Strong understanding of accounting principles
- Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, NetSuite)
- Excellent communication, negotiation, and organizational skills
- High attention to detail and accuracy