M704
Located in Oldsmar, FL
Pay: 20.00
Job Full Description
Company in Oldsmar is looking for a Accounts Payable Specialist to join their team!
Position Description: Responsible for all aspects of accounts payable and material receiving functions using Solomon Accounting Software in addition to other administrative office related tasks as requested.
Accounts Payable:
- Create and manage yearly vendor payment files by filing all payments mailed in paid file cabinet. Maintain files for all vendor unpaid invoices in un-posted and posted file cabinet. File AP related items daily before the close of business day.
- Prepare, revise and print out excel list of all recurring vendor payments. Assist Comptroller to maintain all vendor contract files. File all expired contracts in paid vendor files.
- Review and compare vendor invoices with company purchase orders and packing slip receipt documents; research and resolve all discrepancies concerning price or quantity. Immediately copy and communicate packing slip and vendor invoices differences to Purchasing Specialist so they may resolve discrepancies with vendors. Manage file of all open invoices sent to Purchasing Specialist and send a reminder list as needed. Alert Comptroller of any outstanding unresolved outstanding issues.
- Process invoices for payment by verifying account, division, location and cutoff period for expense to ensure invoices are accurately posted to the proper accounting period. Schedule and meet with Comptroller weekly to discuss any vendor invoice discrepancy and expense allocation questions.
- Input all check requests or vendor invoices received from HR Manager, Comptroller or President.
- Reconcile all vendor monthly statements and communicate using e-mail or telephone calls to request any missing invoices or packing slips. Resolve all non-job material billing discrepancies as needed. Attach reconciled vendor statement in front of vendor posted invoices. Prepare Vendor Statement reconciliation as requested by Comptroller.
- Receive vendor check preview report from Comptroller for the 1st, 10thand 20th vendor check runs and pull all vendor invoices shown. Reconcile invoices to preview for correct invoice number, invoice amount and discount amount.
Full Time, temp to hire
M-F Work Schedule
Please call Stephanie at 727-712-0607
Clearwater, FL
1380
1500 North McMullen Booth Road
Suite A3
Clearwater, FL 33759
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