Rachael I0051
Located in Fort Pierce, FL
Pay: $50,000
Job Full Description
Administrative Assistant – Executive Office
Position Type: Full-Time | Department: Executive/Administrative Services
Reports To: City Manager or Executive Leadership
Position Summary:
The Administrative Assistant provides high-level clerical and administrative support to the Executive Office. This role is responsible for managing office communications, maintaining records, and assisting with day-to-day operations. The ideal candidate demonstrates excellent organizational, interpersonal, and multitasking skills, and thrives in a fast-paced, professional environment.
Key Responsibilities:
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Serve as a primary point of contact for internal and external communications; greet and assist visitors, manage calls, and respond to inquiries with professionalism.
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Schedule and coordinate meetings, maintain calendars, and support event logistics.
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Maintain both physical and digital department records; perform document retrieval and research as needed.
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Support administrative functions including payroll processing, purchase orders, requisitions, procurement card transactions, and travel coordination.
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Open, sort, and distribute incoming mail; ensure timely delivery of outgoing mail.
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Prepare correspondence, forms, reports, spreadsheets, and presentations using Microsoft Office Suite.
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Monitor and maintain office supplies, ensuring materials are organized and replenished as necessary.
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Provide general administrative support to department managers and assist with special projects or initiatives.
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Perform additional job-related tasks as assigned by leadership.
Qualifications:
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Proficient in business writing, grammar, spelling, and formatting for professional documents.
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Strong understanding of administrative and office procedures.
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Experience using office equipment including personal computers, multifunction copiers, printers, and scanners.
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
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Ability to perform desktop publishing tasks; experience with print-ready document preparation is a plus.
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Strong multitasking and time management skills; ability to meet deadlines and manage multiple priorities.
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Professional demeanor with excellent verbal and written communication skills.
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Ability to work both independently and collaboratively while maintaining effective working relationships with staff and the public.
Preferred Experience & Education:
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High school diploma or equivalent required; additional coursework or certification in office administration or a related field is preferred.
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A minimum of four (4) years of administrative support experience in a professional office environment.
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Experience supporting executive-level staff or working within a municipal or government setting is a plus.
(Equivalent combinations of education, training, and experience may be considered.)
Treasure Coast (Port Saint Lucie), FL
2052
900 East Prima Vista Boulevard
Suite 100
Port Saint Lucie, FL 34952
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