Located in Richmond, IL
Pay: 19.00
Job Full Description
Job Posting: General Office Support
Location: Richmond, IL
Job Type: Full-Time
Industry: Manufacturing / Production
Experience Level: Entry–Mid Level
About the Role:
We’re looking for a highly organized, detail-driven Accounts Payable & Shipping Preparation Specialist to support our financial and logistics operations. This position plays a key role in maintaining accurate records, ensuring smooth workflow between departments, and supporting both accounting and shipping functions.
If you enjoy structured work, accuracy, and keeping processes running efficiently, this role will feel like a great fit.
Key Responsibilities:
Accounts Payable
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Enter non-P.O. accounts payable into the correct cost code account in QuickBooks (QB)
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Verify shipping tickets against purchase orders
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Enter receiving shipping tickets into the E2 system
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Confirm plating and material certifications are correct
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Provide all certifications to the Quality department
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Attach receipts to completed purchase orders
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File purchase orders and maintain an organized filing system
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Attach invoices to completed purchase orders
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Enter P.O.-based invoices into E2 and sync with QuickBooks
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File documents in Open Accounts Payable by vendor
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Pull invoices for payment; stamp paid date and check number from A/P paid report
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File documents in Paid Accounts Payable by vendor
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Maintain orderly Open and Paid Accounts Payable filing systems
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Receive all credit card receipts and match them to statements
Shipping Preparation
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Receive all travelers from shipping
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Separate travelers by customer and job number
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Pull corresponding Customer Acknowledgement Packets from file
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Sort packets numerically by job number
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Separate travelers from drawings
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Record quantity, date, and job number on the appropriate part number line in the Acknowledgement Packet
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Attach travelers to the back of the Customer Acknowledgement Packet
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Submit completed packets to Purchasing and Logistics for shipping completion
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Forward all new drawings to Quality for approval
Software Used:
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QuickBooks (QB)
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E2 Shop System
What We’re Looking For:
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Strong attention to detail and accuracy
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Ability to stay organized with high-volume paperwork
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Comfortable working across departments
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Experience with QuickBooks or E2 is a plus (training available)
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Reliable, self-motivated, and able to follow structured processes
Benefits:
How to Apply:
- Apply through this post
- Apply on our website ExpressHires.com
- Email Katie at katie.smith@expresspros.com
- Call or text Katie at (815) 479-4560
- Visit our office at 580 E Terra Cotta Ave. Crystal Lake, IL 60014
#1726LI
Crystal Lake, IL
1726
580 East Terra Cotta Avenue
Crystal Lake, IL 60014
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