Job Details

Accounts Payable/Office Administrator July 1, 2026

Located in Utica, NY

Pay: $50,000 - $55,000

Job Full Description

College is seeking an Accounts Payable/Office Administrator to join their team and be responsible for the following:

General Office Tasks

• Assist students, faculty and staff that visit the Auxiliary Services office.
• Answer phones for Auxiliary Services.
• Make meal plan changes for students as requested.
• Responsible for handling accounts payables and receivables.
• Maintain records of any Emergency Loans issued by Auxiliary Services and reconcile when payments are received from the campus.
• Maintain file of fitness center applications and process with the campus accordingly.
• Process payments for all fitness center memberships.
• Run fitness center usage reports as needed for the Athletics Department.
• Create ID cards in the ID card system for students, faculty and staff as needed especially during orientations.
• Assist with year-end reconciliations of general ledger accounts as needed.
• Assist senior accountant during year end audit.
• Maintain ordering filing system for accounts payable, receivable and office communications and office supplies.
• Assist with open houses and orientations as needed.
• Verify and reconcile petty cash weekly.
• File bank statements with bank deposits monthly.
• Sorting of mail and general office duties as well as assisting the Executive Director as required.
• Assist with cashing out customers as needed. Accounts Payable
• Verify and process the meal plan invoices from contracted vendor.
• Process checks or petty cash for any emergency loans.
• File vouchers with payment documentation.
• Process credit card orders for Auxiliary Services office.
• Process all accounts payable for Auxiliary Services, Foundation and Student Association in Sage Intacct accounting software, print checks and distribute or mail signed checks.
• Verify all vouchers for Program Accounts have appropriate documentation attached with appropriate required signatures. Accounts Receivable
• Process cash receipts from students and the campus for any emergency loans issued by the Auxiliary.
• Receive and process payments on behalf of the Auxiliary, Foundation and Student Association and complete the necessary receipts and vouchers to have monies transferred to specific accounts as needed.
• Process checks electronically to the bank for deposit for the Auxiliary, Foundation and Student Association daily as needed.
• Process cash receipts for all agency accounts.
• Process cash receipts from donors to the Foundation and prepare receipt log for each deposit. All other job-related duties as assigned by the Executive Director.

Qualifications:

• Applicants must possess time management skills, have the ability to multitask and work in an office with frequent visits from students, and staff.
• Applicant must possess Microsoft Office skills especially in Word and Excel.
• Bachelor’s degree in business is preferred or Associates degree with at least 5 years of front office experience.

Benefits:

• 401(k)
• Dental Insurance
• Health Insurance
• Paid time off

Utica-Rome, NY
2747
118 Columbia Street
Suite 103
Utica, NY 13502

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