Located in Monroe, NC
Pay: $19.00
Job Full Description
Administrative Assistant – must have strong attention to detail in fast pace environment. Bilingual Spanish Preferred
Pay: $19.00/hour
Schedule: Monday–Thursday, 7:00 AM – 5:30 PM (Summer: 4-day, 10-hour schedule)
Position Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily departmental operations. This role requires strong accuracy, the ability to manage confidential and time-sensitive information, and excellent communication skills. The Administrative Assistant will support application processing, records management, scheduling, onboarding coordination, and general office administration in a fast-paced environment.
Key Responsibilities
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Manage and coordinate the full application processing workflow, including intake, review, verification, and completion within required timelines
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Maintain accurate and organized records in compliance with applicable regulations and internal policies
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Support and track application verification processes and related documentation
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Provide administrative support for onboarding and coordination of new temporary staff as needed
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Maintain scheduling systems, calendars, and departmental appointments
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Coordinate and schedule orientation and training sessions for temporary staff on a recurring basis
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Serve as a primary point of contact for internal and external inquiries, providing timely and professional customer service
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Prepare, organize, and distribute correspondence and communications across multiple channels
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Maintain departmental files, documentation, and master records
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Generate routine reports and assist with data tracking and reporting as needed
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Support purchasing and supply coordination, including inventory tracking and ordering assistance
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Assist with meeting preparation, agendas, and meeting minutes as required
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Coordinate travel arrangements and expense documentation for departmental staff
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Provide backup administrative support across departmental functions when needed
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Perform additional administrative duties as assigned
Required Skills & Qualifications
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High attention to detail and strong organizational skills
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Ability to manage multiple deadlines and prioritize tasks effectively
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Strong written and verbal communication skills
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Proficiency in Microsoft Office and general office systems
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Ability to handle confidential information with discretion
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Strong customer service mindset and professional demeanor
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Ability to work independently and as part of a team in a structured environment
Preferred Qualifications
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Associate’s degree in Business Administration or related field, or equivalent combination of education and experience
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Bachelor’s degree in Business Administration or related field preferred
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Bilingual abilities a plus
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Previous administrative or office coordination experience strongly preferred
#3071OS
Monroe, NC
3071
6405 Old Monroe Road
Suite B
Indian Trail, NC 28079
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