TXA02
Located in McAllen, TX
Pay: $18.00 - $20.00 per hour
Job Full Description
Job Title: Billing & Payroll Clerk
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Location:
Position Overview:
We are seeking a detail-oriented and highly organized Accounts Receivable & Payroll Clerk to support daily billing, deposits, payroll, and general office operations. This role requires multi-tasking, discretion with sensitive information, and the ability to work independently in an open-office environment.
Key Responsibilities:
Accounts Receivable:
- Prepare and post daily billing of service work orders using custom software, ensuring accuracy of customer information and ticket notes.
- Submit select billings through online portals, including uploading documents and navigating web-based systems.
- Process and post daily customer deposits, ensuring proper reference for customer numbers and invoices.
- Prepare deposits for banking: complete deposit slips, endorse checks, and file deposit confirmations.
- Maintain organized records of daily deposits and customer payments.
- Process credit card payments and provide receipts to customers.
- Maintain and update customer records as needed.
- Conduct soft collections for invoices aged 30–60 days.
- Prepare end-of-month customer statements, reviewing for discrepancies prior to finalization.
- Organize and save electronic files for future reference.
- Take notes, follow supervisor’s directions, and participate in training from multiple staff members.
Payroll (after accounts receivable proficiency):
- Import daily employee time from mobile devices for field employees.
- Track and update vacation and sick leave balances.
- Assign jobs to field employee mobile devices for accurate time entry.
- Review employee-reported hours for accuracy and compliance.
- Directly enter payroll for administrative employees.
- Prepare weekly summaries of vacation and sick balances.
General Office Duties:
- Answer and screen telephone calls, transferring as appropriate.
- File vendor invoices, checks, and customer proposals.
- Assist with administrative tasks to support office operations.
Long-Term Responsibilities:
- Oversee daily accounts receivable activities, including billing, customer payments, inquiries, and month-end statements.
- Serve as backup for service dispatch duties and accounts payable tasks.
- Assist with proposal preparation using custom software.
- Support new customer setup and new hire onboarding as needed.
Candidate Requirements:
- Strong multi-tasking and organizational skills; able to manage interruptions without disrupting workflow.
- Ability to work independently in an open-office environment and maintain focus.
- Demonstrated discretion and confidentiality with customer, billing, and vendor information.
- Proficient in email communication, file management, and document organization.
- Detail-oriented, self-motivated, and able to follow directions with minimal supervision.
- Willingness to learn from multiple staff members and adapt to evolving responsibilities.
If interested, please contact the office to 956-664-9675 EXT 1-58.
Please send your resume to the McAllen office !
McAllen, TX
1670
504 North 10th Street
Suites B1-B5
McAllen, TX 78501
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