Located in McAllen, TX
Pay: $55k-$75k/year
Job Full Description
Office Manager
McAllen, TX
Monday-Friday 8am-5pm
$55-$75k/year
Generic description:
To oversee the administrative and operational functions of the office. Ensure efficiency, compliance, and a positive work environment.
Key Responsibilities
Administrative and Policy Enforcement
- Enforce office policies and procedures to maintain professionalism and operational efficiency.
- Organize and manage record-keeping systems for employee documents and other office filings.
- Ensure the security and confidentiality of sensitive data and records.
- Ensure the company complies with all government regulations and standards.
Team Leadership and Staff Management
- Hire, train, and manage the administrative staff, fostering a high-performing team.
- Evaluate and manage the performance of assigned personnel, providing guidance and feedback.
- Delegate duties effectively to administrative staff and supervise their work.
- Manage internal staff relations, addressing concerns and promoting a collaborative environment.
- Organize orientation and training for new team members.
Human Resources and Employee Affairs
- Manage all employee-related processes, including vacation requests, PTO, time cards, and payroll.
- Oversee the hiring process, including candidate evaluation and onboarding.
- Plan and organize on-site and off-site events and activities to build team morale and engagement.
Vendor and Facility Management
- Manage relationships and negotiations with office vendors and service providers.
- Arrange service contracts and oversee the maintenance of office facilities and equipment.
- Ensure timely restocking of office supplies and proper functionality of equipment.
- Verify potential vendor financial and legal information for approval and incorporation into the supplier database.
Financial and Compliance Oversight
- Coordinate external or outsourced bookkeeping and accounting services.
- Verify new customer information and background for credit review or approval.
- Supervise credit and collections, ensuring effective cash flow management.
- Submit weekly payment programming and payroll to Corporate Accounts Payable for approval.
- Review and evaluate insurance policies to ensure proper coverage, renewals, and timely payments.
Operational Support and Communication
- Prepare for and participate in weekly status update calls.
- Manage intercompany inquiries and complaints, ensuring timely resolution.
- Maintain relationships with banks, creditors, insurance providers, and other service entities.
Qualifications
- Proven experience in office management, administrative leadership, or a related role.
- Strong organizational, multitasking, and problem-solving skills.
- Proficiency with office management software and systems.
- Proficiency with human resources, payroll, and bookkeeping processes.
- Knowledge of compliance and regulatory requirements.
- Excellent communication and interpersonal skills.
- Strong attention to detail and ability to maintain confidentiality.
Profile:
- BA or BS in Business Administration or Accounting with 5 years experience in similar positions (High School diploma plus ten years demonstrated experience in similar position).
- Fluent in English and Spanish, both oral and written
Technical and Specific skills
- Computer skills and knowledge of Quickbooks or similar administrative packages.
- Business and management principles.
- Accounting, data, and administrative management practices and procedures.
- Clerical practices and procedures
- Knowledge of human resources management practices and procedures
Generic skills
- Excellent communication skills
- Problem analysis and assessment
- Decision-making
- Planning and organizing
- Work and time management
- Attention to detail and high level of accuracy
- Delegation of authority and responsibility
- Information gathering and monitoring
- Initiative
- Integrity
- Stress tolerance
- Adaptability
- Teamwork and collaboration
- Ease of oral and written expression.
For immediate consideration, please call 956-664-9675 ext.180 Perla
McAllen, TX
1670
504 North 10th Street
Suites B1-B5
McAllen, TX 78501
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