Located in Ashland, VA
Pay: $23 - 29/hr
Job Full Description
Overview
We are seeking a highly organized and proactive Construction Administrative Assistant to join a dynamic team. This position offers an opportunity to contribute to the efficiency of construction processes while working in a fast-paced, collaborative environment. Candidates with bilingual capabilities and experience in office administration within the construction or related industries are encouraged to apply.
Responsibilities
- Answer phones, greet visitors, and manage general office communication.
- Maintain organized digital and physical filing systems for project documents, contracts, permits, invoices, and reports.
- Prepare correspondence, letters, memos, and meeting notes as needed.
- Order office and jobsite supplies and coordinate deliveries.
- Assist project managers with gathering, updating, and tracking project documentation.
- Maintain project schedules, calendars, and timelines, including subcontractor appointments and inspection dates.
- Process purchase orders, invoices, delivery tickets, and expense reports.
- Collect and verify timesheets for field crew and submit to payroll.
- Support accounts payable/receivable tracking by coordinating with vendors, suppliers, and subcontractors.
- Assist with tracking budgets, cost codes, and job expenses under direction of the accounting or project team.
- Act as a liaison between office staff, field teams, subcontractors, vendors, and clients.
- Distribute project updates, schedules, and other important communications.
Qualifications
- Previous administrative experience; construction or field-related support experience preferred.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office (Word, Excel, Outlook); QuickBooks; familiarity with construction software (Procore, Buildertrend, PlanGrid, etc.) is a plus.
- Notary is a plus
- Bilingual in Spanish a plus
Pay $23 - 29/hr
Hours 8am - 5pm, Monday - Friday
To apply: text "construction admin" to 804-261-4170, email resume to taijah.rogers-brown@expresspros.com or call Taijah at Express Employment Professionals at 804-302-6699 today!
Richmond, VA (North-West End)
2441
2120 Staples Mill Road
Suite 301
Richmond, VA 23230
Apply Now Email Us