Job Details

Job Title: Payroll & Accounts Payable Administrator

Location: Ashland, VA
Employment Type: Full-Time

About the Role

We are seeking a dependable and detail-driven Payroll & Accounts Payable Administrator to support our finance and administrative operations. This role is ideal for someone with strong payroll experience, excellent organizational skills, and the ability to handle multiple responsibilities in a fast-paced environment. You will manage weekly payroll for approximately 65–70 employees, assist with accounts payable tasks, and provide occasional phone support.

Key Responsibilities

Payroll Administration

• Process weekly payroll for 65–70 employees using the company’s proprietary payroll system.
• Verify timekeeping data, deductions, and adjustments for accuracy.
• Maintain familiarity with payroll tax requirements and ensure compliance with federal, state, and local regulations.
• Perform 401(k) reporting, contribution tracking, and related administrative tasks.
• Maintain confidential payroll records and provide support for audits or data requests.

Accounts Payable Support

• Assist with entry, verification, and processing of vendor invoices.
• Reconcile A/P statements and ensure timely payments.
• Utilize AIA Billing and Foundations software (construction industry platforms) to process billing and maintain accurate financial records.
• Collaborate with vendors and internal departments to resolve billing discrepancies.

Administrative & Phone Support

• Serve as back-up phone coverage during lunch breaks or periods of high call volume.
• Provide excellent customer service when answering phones or assisting internal staff.
• Perform general administrative tasks to support office operations as needed.

Qualifications

• Experience processing payroll (weekly payroll experience preferred).
• Working knowledge of payroll taxes and 401(k) reporting.
• Prior exposure to Accounts Payable processes.
• Familiarity with construction industry software such as AIA Billing and Foundations is a plus.
• High level of accuracy and attention to detail.
• Strong communication and organizational skills.
• Ability to maintain the highest level of confidentiality.
• Proficiency with office software and computer-based financial systems.