C189E
Located in Green Bay, WI
Job Full Description
Location: Green Bay, WI (On-site only; no remote work)
Job Type: Full-time
Pay: $18.00 – $20.00 per hour
Expected Hours: 40 per week
Work Hours: Monday through Friday, 8:00 AM – 4:30 PM
Position Summary
We are seeking a reliable, detail-oriented Administrative Assistant to provide critical support to two divisions of
our company. This position is based at a single location and requires the ability to shift between departments,
working under two supervisors. The ideal candidate will be proactive, adaptable, and highly organized, with
strong communication skills and a customer-focused mindset.
Key Responsibilities – Roll-Off Division
• Review, approve, and correct vendor invoices
• Generate and send invoices to customers
• Collect weight tickets from drivers and accurately match them to customer and project records
• Maintain accurate, up-to-date records of weight ticket data by customer and project
Key Responsibilities – Main Division
• Generate route paperwork for drivers and ensure all documentation is complete and accurate
• Ensure all paperwork includes appropriate waste category labels and packaging information
• Communicate with supervisors and teammates to identify and resolve any paperwork or scheduling
discrepancies
Shared Responsibilities
• Answer incoming customer calls in a professional and timely manner
• Schedule service routes and coordinate with drivers and supervisors
• Communicate clearly and effectively with both internal teams and external customers
• Maintain organizational systems and meet deadlines consistently
• Balance a dynamic workload between two departments with evolving needs
Required Qualifications
• Minimum 1 year of experience in logistics
• Minimum 1 year of experience in dispatching
• Strong attention to detail and organizational skills
• Excellent written and verbal communication abilities
• Proven ability to multitask and prioritize in a fast-paced environment
• Comfort working under the direction of two supervisors
• Willingness to learn internal tools and processes
• Dependable and punctual with a strong work ethic
• Must be available to work on-site; this is not a remote position
• Reliable transportation to Green Bay, WI 54304
Preferred Qualifications
• Experience in invoicing, dispatching, or administrative support
• LEED documentation or tracking experience is a plus
• Knowledge of universal, medical, and hazardous waste categories
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
Green Bay, WI
3373
2271 Fox Heights Lane
Green Bay, WI 54304
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