Operations Administrator
The role
The operations
administrator performs a range of administrative and business support
functions, including coordinating the services of other employees, scheduling
meetings and events, processing invoices and payments, submitting work orders,
verifying expense reimbursements, among other duties.
A candidate we have placed
Experience: 5 years of
Project/Operations/Proposal Coordinator experience
Software: MS Office, Ceridian,
OpenInvoice, Procor, LISA, WorkHub, SharePoint
Background:
- Reviewed, analyzed, managed
contracts, developed proposals
- Provided any paperwork required to the project
teams, prepared paperwork for tenders, bids, quotation documentation, assisted
2-6 Project Managers with bid requests
- Sent an received documentation,
developed safety policies and procedures and entered them into the system
- Provided insurance WCB information, uploaded drawings, coordinated 4-5 subcontractors
per project, contract administration
- Created 5-10 proposals per month
- Ensured overall accuracies
with AR/AP, assisted service department
- Entered labor and equipment data into
the system, opened/maintained and closed 5 work orders per day
- Coordinated
meetings and projects and on-boarding
- Processed 20 invoices weekly using
OpenInvoice, time entry for 20 Mechanics daily using Ceridian
- Ordered office
supplies, created and maintained spreadsheets, conducted safety administration with sub-contractors