I365
Located in Naples, FL
Pay: $25-$28
Job Full Description
Accounts Payable Specialist
Position Summary
A well-established organization is seeking a detail-oriented and highly organized Accounts Payable Specialist to join its finance team. This role is responsible for managing and processing all accounts payable transactions with accuracy and efficiency. The ideal candidate will ensure timely payments, maintain accurate financial records, and uphold compliance with internal policies. This position involves regular collaboration with vendors, internal departments, and the finance team to support seamless operations.
Key Responsibilities
- Top Responsibility: Assist in the implementation and integration of project management/accounting systems (e.g., ProCore).
- Receive, review, and accurately record incoming invoices in a timely manner.
- Process vendor payments through check issuance and online payments, ensuring adherence to due dates and company policies.
- Reconcile vendor accounts and resolve any discrepancies promptly.
- Manage the accounts payable inbox and respond to vendor inquiries professionally and efficiently.
- Coordinate with the Purchasing Department regarding Purchase Order (P.O.) matters and ensure accuracy in related documentation.
- Support monthly reconciliations by maintaining and updating accounting records and ledgers.
- Issue purchase order amendments or stop-payment requests as necessary.
- Prepare and post journal entries to correct or adjust financial data as needed.
- Utilize QuickBooks for invoice processing, payment scheduling, and reconciliation tasks with a high degree of accuracy.
- Ensure that all payments are properly reviewed and approved in accordance with internal policies before disbursement.
- Maintain up-to-date records and documentation for audit readiness and compliance.
- Continuously assess and enhance accounts payable processes to improve efficiency and accuracy.
- Perform additional finance-related tasks and administrative duties as assigned.
Qualifications & Experience
- High school diploma required; degree in Business, Accounting, or a related field preferred.
- Minimum of 4 years of experience in accounting or accounts payable.
- Certified Accounts Payable Professional (CAPP) designation is a plus.
- Proficient in QuickBooks with extensive hands-on experience.
- Familiarity with ProCore software is highly preferred.
- Experience in the construction industry is a plus but not mandatory.
Skills & Abilities
- Strong written and verbal communication skills.
- Excellent organizational skills and attention to detail.
- Solid understanding of finance and accounting principles and procedures.
- Ability to manage multiple tasks and meet tight deadlines.
- Proficiency in Microsoft Office Suite, QuickBooks, and financial reporting tools.
- Ability to collaborate effectively across departments and with external vendors.
- Multilingual ability in Spanish and/or Creole/French is a plus.
Fort Myers (Northeast Corridor), FL
1518
7370 College Parkway
Suite 304
Fort Myers, FL 33907
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