1470
Located in Bonita Springs, FL
Pay: 62000
Job Full Description
Job Title: Operations Assistant
Ministry: Operations
Reports to: Director of Operations
Status: Full-Time, Exempt
The Operations Assistant serves as the administrative right-hand to the Director of Operations, helping to ensure that the day-to-day operational and logistical functions of the church are executed with excellence, efficiency, and a servant-hearted attitude. This individual will play a vital role in calendar oversight with significant coordination between ministries, vendor coordination, internal workflow management across departments.
Key Duties and Responsibilities:
- Church Calendar Oversight and Coordination
- Maintain and input events, meetings, and Memorials into the church-wide master calendar through the church’s Church Management Software: OneChurchSoftware (OCS)
- Work as the OCS Church Calendar “Gatekeeper” to anticipate, monitor, and resolve OCS calendar conflicts.
- Ensure smooth workflow and effective communication between the Event support departments (Facilities, Hospitality, Communications, Media).
- Operational Workflow Support
- Collaborate with key ministries and facility leaders to streamline communication and execution of projects and campus activities.
- Monitor completion of tasks tied to facility usage, room setups, and overall cleanliness of the main campus and auxiliary rented spaces
- Monitor and report on service requests in the MaintenanceCare.com software.
- Vendor and Partner Relationship Management
- Support the Director of Operations in managing vendor relationships.
- Coordinate with the church’s Accounts Payable role to ensure General Liability and Workman’s Compensation insurance is current and meets requirements
- Maintain vendor and external service provider records, contracts, warranties, etc.
- Work with Office Equipment providers to manage day-to-day maintenance, repair, and support issues.
- Serve as a liaison between church staff and vendors when necessary.
- Assist with Vendor accounts payable, voucher preparation, and check distribution
- Administrative and Clerical Duties
- Provide administrative support for the Director of Operations and in the absence of the Director of Operations speak on his behalf.
- Maintain Youth Protection training records and report on status for staff and volunteers
- Maintain the church’s exterior door key log in coordination with HR
- Work with Director of Operations and various Ministries to develop, document, and enforce church policies and procedures
- Maintain a log and report on required annual inspections and maintenance (e.g. elevator, fire extinguishers, fire alarms, etc.)
- Update Government documents as required, (e.g. Corporate documents via Sunbiz.org)
- Organize, secure, and maintain the church’s historical records and files
- Provide back-up to Office Receptionist
- Provide Back-up to Technology Administrator
- Procurement
- Work with the Director of Operations to facilitate and maintain best pricing and terms for the church’s purchases, contracts, leases, etc.
- Coordinate with Accounting to develop and maintain the church’s Asset Replacement and Inventory schedules and budgets
- Resurrection Garden & Memorial Service Coordination
- Manage the administrative oversight of the Resurrection Garden, including meeting with families interested in purchasing niches and coordinating the timely engraving of plaques.
- Work with Pastoral Team to input Memorial Services into OCS calendar as well as coordinate directly with the various support ministries on the Service details.
- Provide quarterly reporting to Resurrection Garden Board of Trustees
Qualifications:
- A heart for serving in a church environment, aligned with the mission.
- Proven experience in administrative, operations, records management, project coordination roles.
- Excellent organizational and time management skills.
- Strong communication and interpersonal skills.
- Familiarity with church operations or related fields (facilities, communications, events) is a plus.
- Proven written and oral communications proficiency, Spanish is a plus
- Discretion and professionalism with confidential information.
#ftmyers1518
Fort Myers (Northeast Corridor), FL
1518
7370 College Parkway
Suite 304
Fort Myers, FL 33907
Apply Now Email Us