JP H071
Located in Port. St Lucie, FL
Pay: $46,000 – $54,000 BOE
Job Full Description
Position Title: Office Administrator
Location: Martin County, FL
Compensation: $46,000 – $54,000
Schedule: Full-Time, 40 hours/week, Flexible hours
Application Deadline: Open until filled
Position Summary
Express Employment Professionals is looking for a dependable Office Administrator for a well-established organization in Martin County. Our client is seeking a highly organized and professional Office Administrator to manage daily administrative operations and serve as a key point of contact for internal and external stakeholders. This role requires excellent communication skills, discretion, and the ability to handle high-level interactions with business leaders and public officials. The ideal candidate thrives in a collaborative environment and is comfortable working independently under the guidance of the Executive Director. Occasional evening and weekend hours may be required.
Key Responsibilities
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Maintain and record financial transactions using QuickBooks Online
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Prepare bank deposits and process payments via checks, ACH, or debit
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Coordinate monthly reconciliations with an external accounting firm
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Manage accounts payable/receivable, invoices, and financial documentation
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Maintain employee benefits records and accruals
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Prepare and distribute meeting agendas, minutes, and notices for board meetings
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Coordinate logistics for board meetings and events
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Assist in planning and executing organizational events and programs
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Organize and maintain digital and physical files
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Oversee office appearance, supplies, phone systems, and equipment maintenance
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Prepare quarterly reports and assist with annual audits
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Communicate professionally with board members, elected officials, investors, and the public
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Serve as liaison to external service providers (e.g., tech, accounting)
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Support investor and partner relations
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Perform other duties as assigned
Qualifications
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High school diploma or equivalent required; some college coursework preferred
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3–5 years of office administration experience, preferably in a small office environment
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Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
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Experience with QuickBooks Online or similar accounting software preferred
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Valid Florida Driver’s License required
Knowledge, Skills & Abilities
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Strong attention to detail and excellent organizational skills
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Ability to maintain confidentiality and exercise discretion
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Strong written and verbal communication skills
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Knowledge of office procedures, equipment, and records management
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Professional demeanor and tact when dealing with high-level contacts
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Ability to multitask and work independently
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Commitment to teamwork and collaborative problem-solving
Work Environment & Physical Requirements
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Office-based with occasional local travel
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Light physical effort may be required (lifting up to 20 lbs.)
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Standard safety precautions apply
Three Ways to Apply:
Treasure Coast (Port Saint Lucie), FL
2052
900 East Prima Vista Boulevard
Suite 100
Port Saint Lucie, FL 34952
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