Express Employment Professionals’ Specialized Recruiting Group has partnered with a respected public accounting and business services firm in the Greenwood area that is seeking a Payroll Specialist to support payroll processing, payroll tax administration, and client payroll services for multiple small business clients. This role is ideal for someone who thrives in a detail-oriented office environment, enjoys working with numbers and deadlines, and excels at managing multiple priorities while maintaining accuracy.
Job Summary
The Payroll Specialist is responsible for processing payroll for multiple business clients, maintaining payroll records, administering payroll taxes, preparing payroll reports, and serving as a primary point of contact for client and employee payroll inquiries. This position plays a key role in ensuring payroll accuracy, compliance, and timely processing while providing professional service to clients.
Responsibilities
- Process payroll for multiple business clients on varying payroll schedules.
- Collect, review, calculate, and enter payroll information accurately.
- Maintain employee payroll records and update changes to employee information, compensation, tax withholdings, and deductions.
- Process earnings, overtime, bonuses, commissions, vacation pay, and other payroll-related items.
- Set up new employees and maintain direct deposit and withholding information.
- Process payroll deductions, including insurance, retirement contributions, and garnishments.
- Review payrolls for accuracy and resolve discrepancies.
- Calculate employee and employer payroll tax liabilities.
- Prepare payroll tax filings and assist with quarterly and annual reporting.
- Process payroll tax deposits and maintain related records.
- Prepare and distribute W-2 forms and reconcile year-end payroll records.
- Respond to payroll questions from business owners and employees.
- Provide verbal and written communication in both English and Spanish.
- Prepare payroll reports and summaries for clients.
- Maintain confidentiality of employee and client financial information.
Requirements
- Previous professional payroll processing experience.
- Fluent spoken and written Spanish required.
- Strong understanding of payroll processes, deductions, and tax withholdings.
- Experience with payroll tax filings, payroll reporting, and W-2 preparation.
- Strong attention to detail and accuracy.
- Excellent organizational and time management skills.
- Ability to manage multiple assignments and recurring deadlines.
- Strong verbal and written communication skills.
- Proficiency with Microsoft Office, particularly Excel.
- Ability to maintain confidentiality and professionalism.
- Experience processing payroll for multiple clients is preferred.
- Experience in a public accounting firm, bookkeeping firm, payroll service provider, or similar environment is preferred.
- Experience with Accounting CS or similar payroll software is a plus.
Schedule
Monday-Friday, 8am-5pm
Full-time, in-office position in Greenwood, IN
Additional overtime expected during January and other peak payroll reporting periods
Pay & Benefits
- $45,000-$55,000 annually
- Evaluation Hire
- Benefits upon hire include:
- Health insurance (company pays 60% of premium, including family coverage)
- Retirement plan after 90 days
- Three weeks of vacation annually
- Paid holidays
- Paid birthday off
- Professional training and growth opportunities
- Additional vacation accrual after five years of service
How to apply: Email your resume to Erin.Anderson@ExpressPros.com with the subject line "Payroll Specialist" or call 317-888-5700 Monday-Friday between 8am-5pm.
Visit our office in person: 201 S. Emerson Ave., Suite 110 Greenwood, IN 46143 SE Corner of Main St. & Emerson - ½ mile off I-65S at the Greenwood exit 99. Next door to Starbucks.
About Express Employment Professionals:
At Express Employment Professionals, we're proud to be the go-to resource for job seekers and employers on the southside of Indianapolis. Our mission is to connect driven professionals with respected employers across Indianapolis, Greenwood, Franklin, Shelbyville, and neighboring communities.