Office Coordinator
Express Employment Professionals – Akron, OH
Express Employment Professionals in Akron, Ohio is seeking a detail-oriented and dependable Office Coordinator to support daily purchasing, customer order management, invoicing, and shipping documentation. This role is ideal for someone who thrives in a structured environment, values accuracy, and enjoys working with both internal teams and external customers.
Schedule
- Monday – Friday
- 7:00 AM – 3:00 PM
- Some flexibility available for the right candidate
Pay
- $18–$22 per hour, based on experience
Key Responsibilities
Purchasing & Vendor Management
- Purchase raw materials, tools, and equipment parts via email, phone, and online platforms
- Maintain purchasing records in Excel and QuickBooks
- Create item receipts when products arrive at the facility
- Set up new vendors (credit applications, W-9s, proof of insurance, etc.)
Customer Purchase Order Management
- Enter customer purchase orders into Excel spreadsheets daily
- Track and accurately subtract PO balances as finished parts are shipped
Invoicing & Accounts Receivable
- Create and send daily customer invoices using QuickBooks
- File invoices electronically
- Monitor customer payments and ensure invoices are paid according to terms
- Process ACH and check payments
Shipping & Documentation
- Prepare shipping documents for all outgoing customer shipments
- Use Excel spreadsheets with built-in macros to generate paperwork
- Verify accuracy of all information before releasing documents to the production floor
Preferred Experience & Skills
- Purchasing and purchase order creation
- Customer PO management
- Invoicing and payment tracking
- Shipping and receiving paperwork
- QuickBooks experience
- Proficiency in Microsoft Excel, Outlook, OneDrive, and SharePoint
- Strong comfort working with spreadsheets and detailed data
Soft Skills for Success
- Dependability: Consistent attendance and follow-through
- Attention to Detail: High level of accuracy with minimal room for error
- Communication & Teamwork: Ability to work effectively with diverse personalities, both internally and externally
- Professional Resilience: Not easily negatively affected by others’ behaviors
Why Join Us?
- Stable, full-time weekday schedule
- Competitive hourly pay
- Opportunity to play a key role in daily business operations
- Supportive team environment through Express Employment Professionals
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Apply today through Express Employment Professionals – Akron and take the next step in your administrative and coordination career!