Located in Lebanon, OR
Pay: 18
Job Full Description
Support Services Assistant
Location: Lebanon, ORSchedule: Full-Time | Monday–FridayPay: $18.00–$20.00 per hour (DOE)
We are seeking a detail-oriented and organized Support Services Assistant to provide administrative and office support in a fast-paced manufacturing environment. This position assists with office operations, reception coverage, scheduling, customer service, and mail services while helping ensure the office runs efficiently. The ideal candidate is professional, dependable, and enjoys working with a variety of people and responsibilities.
Responsibilities
Administrative & Office Support
Prepare, distribute, and maintain business documents, reports, correspondence, and presentations.
Respond to employee, visitor, and customer inquiries in a professional, timely, and service-oriented manner.
Coordinate meeting room reservations and company vehicle scheduling using Outlook and other scheduling tools.
Print and post daily conference room schedules and related communications.
Monitor office supply inventory and coordinate replenishment requests.
Assist with administrative projects and departmental initiatives.
Identify opportunities to improve office processes and operational efficiency.
Reception & Customer Service Support
Provide reception coverage and serve as the primary backup for the Receptionist during breaks, vacations, and absences.
Answer and direct incoming calls using a multi-line phone system.
Welcome and assist visitors, vendors, and guests with a friendly and professional demeanor.
Ensure visitor sign-in procedures and required documentation are completed accurately.
Route inquiries to the appropriate departments and assist with resolving routine questions.
Mail & Shipping Services
Receive, sort, and distribute incoming mail and packages.
Prepare and process outgoing mail and shipments.
Coordinate shipping services and postage requirements.
Monitor postage meter balances and arrange replenishment when needed.
Preferred Qualifications
Two or more years of experience in an administrative support, office support, customer service, or receptionist role.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience operating multi-line phone systems and standard office equipment.
Strong organizational and multitasking skills.
Previous experience in a manufacturing or industrial environment is a plus.
Proficient with Microsoft Office applications and standard office equipment.
Comfortable learning new software and office systems.
Interested? Call our office at 541-967-3600!
Albany, OR
1947
2250 Southeast 14th Avenue
Suite A
Albany, OR 97322
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