Job Details

Job Title: Payroll Administrator 

Reporting Structure: Reports to the Controller 

 
General Description: The basic function of the Payroll Administrator is to process payroll information for semi-monthly payroll: process multi-state payroll taxes, 401k contributions, garnishments and report certain information to management team. This position also maintains employee payroll records, sets up and terminates employees, sets up benefit deductions, responds to payroll inquiries both internal and external, and prepares and participates in audits.
Qualifications: High school degree or GED. The individual must demonstrate excellent communication, organization and computer entry skills in addition to being a self-starter, able to work with little direction and prioritize outstanding tasks. Experience with multi-state payroll is preferred. A strong knowledge of Microsoft Suite is required. 

Essential Functions: 

• Payroll Process semi-monthly payroll for Drivers Trip loads from Dispatch system into payroll system 

• Verify Driver payroll information Driver rate 

• Loads/unloads 

• Tarps 

• Extra pay 

• Process any missing loads 

• Enter PTO and any additional pay or reimbursements 

• Enter any additional deductions 

• Verify all changes have been made: Tax withholding, new direct deposits, rate changes, 401k, garnishments etc. 

• Input all driver manager adjustments 

• Email recaps to drivers, stuff and mail to those without email 

• Process semi-monthly payroll for Clerical and Shop Staff 

• 
  

1. Update timecards for AR staff 

2. Verify timecards in HR PRO 

3. Enter PTO and any additional pay or reimbursements 

4. Enter any additional deductions 

5. Verify all changes have been made: Tax withholding, new direct deposits, rate changes, 401k, garnishments etc 

6. Upload Excel timesheet with hours to AS400 

7. Input commissions for brokerage team 

• Make tax payments for next day depositor (IRS, OR, CA) 

• Make monthly tax payment as needed 

• Update Bank Spreadsheet with Payroll amounts 

• Reconcile Tax GL’s Prepare and send monthly reports to credit agencies Process and pay garnishments (online and by check) 

• Process and pay 401k contributions and loans 

• Scan all payroll paperwork into network 

• Send driver wage report and payroll registers to Management team 

• Employee Master Profiles Set up new employees in AS400 and VOYA * Tax withholding 

• Pay rate 

• Deductions 

• Direct Deposits 

• Set up timesheet if applicable 

• Set up Sign on Referral bonus if applicable 

• Set up employee in VOYA 

• Report New Hires to appropriate agencies 

• Audits Prepare and participate in annual SAIF audit 

• Prepare and participate in annual 401k audit 

• Reporting-Quarterly and Year End Prepare and process quarterly reports Federal, Multiple States, Family Leave Reporting 

• SAIF 

• Arkansas Department of Workforce Services 

• Prepare for Year End. Set up payroll weeks in AS400 * Set up any new rates (unemployment etc) 

• Prepare Annual Census for 401k 

• Balance and print W2’s for distribution 

• Submit W2’s to individual states 

• Prepare and file annual payroll tax reconciliations with each state 

• Miscellaneous Assist with audits. 

• Help manage costs with in your sphere of influence. 

• Continuously strive for process improvements. 

• Perform other duties as necessary. 

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