Office Manager – Up to $100k/year | Monday–Friday

We’re seeking a dynamic individual who can keep a busy operation running smoothly while supporting leadership, overseeing office functions, and ensuring compliance across multiple areas.

If you thrive in fast-paced environments, enjoy variety in your day, and want a long-term career opportunity with stability, this role is for you.

For priority consideration, please send your resume to: jobs.midlandtx@expresspros.com

Position Overview

The Office Manager plays a key role in coordinating daily office operations, supporting leadership, ensuring internal compliance, and maintaining accurate records across multiple departments. This role requires strong analytical skills, professionalism, and the ability to mentor other team members.

You’ll be the central point of communication and organization—helping ensure everything in the business runs efficiently.

Responsibilities

Office Operations & Administrative Support

• Greet visitors and answer incoming calls; provide excellent customer service

• Coordinate maintenance for office equipment and phone systems

• Maintain filing systems (production reports, revenue files, legal/land files, well files, etc.)

• Monitor, refill, and organize office supplies and common areas

• Assist with travel arrangements, itineraries, logistics, and required documentation

Compliance, Reporting & Regulatory Duties

• File monthly production and regulatory reports

• Assist with government agency filings and internal compliance requirements

• Maintain payroll records and distribute paychecks

Accounting Support (AP/AR, Revenue, JIBs)

• Receive, code, and enter invoices; process payments

• Reconcile vendor accounts

• Process JIBs, revenue statements, and deposits

• Track note payments, amortization schedules, and financial documentation

Insurance & Property Coordination

• Maintain insurance records across multiple entities

• Coordinate with insurance providers to ensure accurate and current policies

• Maintain registrations and records for company vehicles and trailers

• Assist with property management tasks, rentals, vendors, and contractors

Hospitality, Property, and Booking Coordination

• Manage booking calendars across multiple rental platforms

• Coordinate inquiries, payments, and guest communication

• Ensure no double bookings and maintain updated schedules

• Support hunting reservation logistics, quotes, hunter paperwork, and deposit tracking

• Assist owners with after-hours issues as needed (occasionally nights/weekends/holidays)

Team Leadership & Collaboration

• Mentor and support office staff

• Improve systems, processes, and workflows

• Collaborate across departments to ensure smooth operations

• Notarize documents (if certified or willing to obtain)

Qualifications

• Strong organizational and analytical skills

• Ability to manage complex tasks and prioritize efficiently

• Excellent communication skills and professionalism

• Experience in office management, accounting support, scheduling, or compliance preferred

• Self-starter with strong initiative

• Willingness to learn and take on new responsibilities

Compensation & Schedule

• Up to $100,000 per year, depending on experience

• Monday–Friday schedule

• Long-term opportunity with room for growth

Apply Today

Send your resume to:

jobs.midlandtx@expresspros.com

We look forward to reviewing your application.