Job Summary: We are a dynamic civil litigation defense law firm seeking a dependable and detail-oriented Office Assistant to support the smooth operation of our legal practice. This role is ideal for a proactive multitasker who thrives in a fast-paced, professional environment. You will play a key part in office administration, event coordination, legal support, and application assistance across three office locations.
Here's What Your Day-to-Day Looks Like:
Administrative Support
- Answer and direct incoming calls as part of phone relief rotation
- Track daily lunch orders and allocate monthly expenses
- Manage office supply inventory and approve internal orders
- Order and restock stationery for all offices
- Submit office-related expenses through Concur
- Coordinate refreshment orders and delivery schedules
- Maintain firm’s FedEx account and shipping activities
- Manage employee access to medical record provider websites
Facilities & Operations
- Coordinate basic maintenance requests (e.g., coffee/ice machines, office repairs)
- Maintain up-to-date office floorplans and assignment charts
- Manage employee office moves and workspace setup
- Update and enforce office safety procedures
Marketing & Recruiting
- Maintains Firm’s Client Relationship Management system (Salesforce)
- Assist with client communications and events
- Participate in the development of social media messaging across platforms
- Assist in the recruitment of summer associates and helps organize related activities
Application & Presentation Support
- Assist in developing PowerPoint presentations and visual content
- Provide support with Salesforce and document tools like Adobe and Canva
Event Planning & Coordination
- Organize internal events including First Friday Breakfasts, holiday celebrations, and community service projects
Legal Support
- Assist in maintaining the Initial Appearance Book
- Prepare certified mailings for Rule 45 subpoenas (R45s)
- Research and verify addresses for legal documents
Special Projects
- Support firm-wide projects such as record destruction and library subscription audits
Library & Research Support
- Organize and shelve legal materials and confirm related invoices
- Maintain subscriptions to legal research platforms (LexisNexis, PACER, Alacourt)
- Manage user access and updates for research tools
Schedule & Pay
- FULL TIME; Mon-Fri, 8:00am-5:00pm
- Willingness to work overtime if needed, including weekends
- $20-22.50/hr
Here's What Makes YOU a Great Fit
- Able to physically do the work and meet physical requirements
- Must have reliable and timely transportation
- Good work ethic; punctual & dependable; take pride in your work
- Good teamwork and communication skills
- Steel toed boots recommended but not required
- Drug-free; background check
Job Location
Birmingham, AL
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What Makes Express Employment Professionals Different?
Express Employment Professionals - Birmingham, is a local employment agency that has been helping people find great jobs since 2006. We focus on helping people find long-term positions at some of the best companies in the area. Every week we are actively working with 150+ companies in the Birmingham and surrounding areas.
Immediate Benefits of working with Express:
- Weekly Pay
- Medical, Dental, Vision, Short-Term Disability, and Life Insurance
- 401(K) Savings Plan
- Holiday Pay
- Referral Bonuses
- Employee Assistance Program (counseling & expert advice in many stressful areas)
- Free Online Training
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