Located in Boulder, CO
Pay: $34.00 per hour | Part-Time
Job Full Description
Are you highly organized, naturally proactive, and someone who sees what needs to happen before being asked?
We’re seeking an experienced Part-Time Executive Assistant / Office Coordinator to provide executive-level administrative support while helping keep day-to-day office operations running smoothly. This is a hands-on role for someone who enjoys creating order, anticipating needs, coordinating moving pieces, and making life easier for both leadership and the broader team.
You’ll work in a fun, enthusiastic, collaborative environment where positive energy is part of the culture. Priorities can shift quickly, so we’re looking for someone who is flexible, resourceful, and comfortable taking ownership of the details behind the scenes.
What You’ll Do
Executive & Administrative Support
- Manage calendars, scheduling, appointments, and meeting logistics
- Coordinate and prepare for executive, leadership, and board meetings
- Provide administrative and organizational support to company leadership
- Assist with expense reporting and related administrative needs
- Coordinate catering, materials, supplies, and other meeting requirements
- Track important deadlines, requests, and follow-up items
- Anticipate executive needs and proactively address details before they become issues
- Communicate professionally with internal teams, external partners, and vendors
- Handle sensitive or confidential information with appropriate discretion
Office Coordination
- Help oversee the day-to-day administrative needs of the office
- Coordinate office access, parking subscriptions, supplies, and sample ordering
- Prepare for new employee onboarding and ensure necessary resources are ready
- Serve as a point of contact for property management, IT support, cleaning services, parking vendors, office suppliers, and other service providers
- Troubleshoot routine office, facility, and technology concerns
- Maintain and document office procedures and processes
- Help ensure employees have the resources and support they need to be productive
- Step in to support changing administrative and operational priorities as needed
What We’re Looking For
This role is well suited for someone who takes pride in being the person others can depend on. You’re comfortable working independently, exercising good judgment, and figuring out what needs to happen next without waiting for detailed direction.
Our ideal candidate will bring:
- Previous Executive Assistant, senior administrative support, or comparable experience
- Strong calendar management, scheduling, and organizational skills
- Excellent attention to detail and follow-through
- The ability to manage multiple priorities and adjust quickly when needs change
- Strong written and verbal communication skills
- Professionalism and confidence interacting with executives, employees, vendors, and outside partners
- Strong problem-solving skills and a resourceful approach to everyday challenges
- Comfort working with standard office technology and business applications
- Sound judgment and discretion when handling confidential information
- A positive, collaborative, service-oriented approach
Why This Role Matters
This position plays an important role in creating continuity, organization, and efficiency for both leadership and the broader office.
You won’t simply be checking tasks off a list. You’ll be trusted to anticipate needs, reduce friction, keep important details from falling through the cracks, and provide the behind-the-scenes support that allows executives and employees to stay focused on their work.
If you enjoy being the person who keeps everything moving, and you’re looking for a part-time opportunity where your experience, initiative, and organizational skills will make a visible difference, we’d love to hear from you.
Longmont/Boulder, CO
3364
1240 Ken Pratt Boulevard
Suite 6A
Longmont, CO 80501
Apply Now Email Us