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Job Details

Office Assistant September 9, 2025

Q234

Located in Lexington, KY

Pay: 15.00

Job Full Description

📣 NOW HIRING: Office Assistant 🗂️📞

We’re looking for a motivated and organized Office Assistant to help keep daily operations running smoothly. If you’re detail-oriented, great with people, and ready to wear many hats, this role is for you!

🧾 Key Responsibilities

🏢 Office Operations & Organization

  • Maintain and organize office procedures and workflow

  • Answer phones and assist with general inquiries 📞

  • Receive and manage incoming deliveries 📦

  • Clean and tidy the office as needed 🧹

  • Get and manage mail 📬

  • Order and restock supplies (Walmart, kitchen, bathroom, office, etc.) 🛒

👥 Customer Support & Interaction

  • Pick up and deliver customer products when needed 🚗

  • Create estimates and quotes

  • Communicate with customers, employees, and others to:

    • Answer questions

    • Provide information

    • Take orders

    • Address complaints and concerns professionally

🏷️ Product & Job Support

  • Apply stickers to all In-Lab gages after the calibration process

  • Review and track customer emails, sales leads, and follow-up requests to ensure timely responses 📧

💻 Software & Administrative Tasks

  • Use accounting and billing software (including QuickBooks) for:

    • Invoicing

    • Bookkeeping

    • Reconciling bank transactions 💵

  • Work with database and office software such as:

    • Microsoft Excel, Word

    • QuickBooks

  • Assist in compiling, copying, sorting, and filing records related to office activities and business transactions 📁

  • Help calculate, prepare, and issue:

    • Bills

    • Invoices

    • Account statements

    • Other financial documents according to procedures 🧾

📅 Scheduling & Coordination

  • Assist in scheduling events, programs, activities, and coordinating the work of others 📆

🛠️ General Support

  • Help maintain company van and coordinate service needs 🚐

  • Perform other duties as assigned

If you're reliable, proactive, and ready to be a key part of a growing team — apply today! 📝

Lexington, KY
3212
154 Patchen Drive
Suite 89
Lexington, KY 40517

Apply Now Email Us

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