The Office Assistant will support our clients' administrative, sales, and service departments by managing daily office tasks, assisting customers, and helping maintain an organized and efficient workplace. This role is ideal for someone who enjoys multitasking, communicating with customers, and contributing to a collaborative team environment.
Key Responsibilities
- Answer and route phone calls; greet walk-in customers and vendors
- Assist sales team with quotes, invoices, purchase orders, and paperwork
- Maintain customer records and update internal databases
- Process payments and prepare deposit reports
- Coordinate scheduling for deliveries, service calls, and installations
- Manage office supplies, filing systems, and general office upkeep
- Support inventory tracking and communicate with the warehouse team
- Provide excellent customer service and resolve basic inquiries
- Perform other administrative duties as assigned
Qualifications
- Prior office or administrative experience preferred
- Strong organizational and multitasking skills
- Excellent written and verbal communication
- Comfortable working in a fast-paced environment
- Proficient with Microsoft Office (Word, Excel, Outlook)
- Familiarity with invoicing or POS systems is a plus
- Ability to work independently and as part of a team
- Friendly, professional demeanor with strong customer service skills