Located in Nicholasville, KY
Pay: 16
Job Full Description
Job Opportunity: Office Assistant
We are seeking an organized, detail-oriented Office Assistant to join our team. This role is essential to maintaining smooth daily operations, supporting our staff, and delivering excellent service to our clients.
Key Responsibilities
Office Operations & Administration
- Manage mail: Receive daily deliveries and check the mail.
- Maintain the workspace: Keep the office clean and organized.
- Organize records: Compile, copy, sort, and file office activity records.
- Handle phone lines: Answer incoming calls and direct inquiries.
- Maintain vehicles: Keep track of van and service records.
Customer Service & Communication
- Manage correspondence: Email customers and send timely follow-up emails.
- Track communication: Monitor customer emails, sales, and follow-up requests.
- Support clients: Answer questions, explain information, take orders, and resolve complaints.
- Provide estimates: Prepare accurate work orders and client estimates.
Gage & Lab Support
- Sticker gages: Label all in-lab gages following the calibration process.
- Generate barcodes: Create specific barcodes for customer gages.
- Send calibration reminders: Notify customers about upcoming gage calibration dates.
Financial & Scheduling Assistance
- Billing and invoicing: Calculate, prepare, and issue invoices and financial statements.
- Bookkeeping support: Assist with accounts payable and receivable operations.
- Expense tracking: Collect credit card receipts and match them to monthly statements.
- Coordinate calendars: Schedule events, programs, and team work activities.
Compliance & Authorities
- Protect data integrity: Notify management of any breaches in confidentiality or ethical violations.
- Quality management: Report any observed conflicts with Quality Management System (QMS) policies.
Qualifications & Skills
- Software proficiency: Strong knowledge of Microsoft Excel, Word, and Outlook.
- Financial software: Direct experience with Intuit QuickBooks Online.
- Communication: Excellent written and verbal communication skills.
- Execution: Strong multitasking skills and exceptional attention to detail.
Lexington, KY
3212
154 Patchen Drive
Suite 89
Lexington, KY 40517
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