Administrative / Accounting Assistant

Location: Burnsville, MN
Job Type: Full-Time
Pay: $25/HR

Administrative / Accounting Assistant Job Opportunity

We are seeking a detail-oriented and organized Administrative / Accounting Assistant to join our growing team in Burnsville, MN. This hybrid role combines front desk administration, customer service, receptionist duties, bookkeeping support, and accounting administration, making it an excellent opportunity for professionals who enjoy both people-facing and financial responsibilities.

This position is ideal for candidates with experience as an Administrative Assistant, Accounting Assistant, Bookkeeper, Office Coordinator, Receptionist, Accounts Receivable Clerk, Accounts Payable Clerk, or Office Administrator.

If you thrive in a fast-paced office environment, enjoy multitasking, and have strong administrative and accounting skills, we'd love to hear from you.

What Does an Administrative / Accounting Assistant Do?

An Administrative / Accounting Assistant supports daily business operations by providing front office support, handling customer and vendor communications, performing bookkeeping tasks, maintaining financial records, and assisting with accounting functions such as reconciliations, deposits, invoicing, and reporting.

This role serves as a key connection between office operations, customer service, and accounting departments.

Key Responsibilities

Front Desk & Administrative Support (50%)

• Greet and assist customers, visitors, vendors, and clients in a professional and friendly manner
• Answer and route incoming phone calls and emails
• Manage reception area and maintain a welcoming office environment
• Process incoming and outgoing mail, packages, and deliveries
• Schedule appointments, meetings, and conference room usage
• Provide administrative support to accounting, operations, and management teams
• Prepare correspondence, reports, forms, and business documents
• Organize and maintain electronic and paper filing systems

Accounting & Bookkeeping Support (50%)

• Perform monthly bank account and credit card reconciliations
• Prepare and process daily bank deposits
• Assist with accounts payable and accounts receivable activities
• Process invoices, expense reports, and financial data entry
• Maintain accurate accounting records and supporting documentation
• Assist with account auditing and discrepancy resolution
• Support month-end and year-end closing procedures
• Generate financial reports and assist with accounting projects as needed
• Ensure compliance with company accounting policies and procedures

Required Qualifications

• Minimum of 2 years of experience in:
  • Administrative Support
  • Accounting Support
  • Office Administration
  • Bookkeeping
  • Reception or Front Desk Operations
• Proficiency with:
  • Microsoft Excel
  • Microsoft Word
  • Microsoft Outlook
  • Accounting software such as QuickBooks or similar systems
• Strong data entry and recordkeeping skills
• Excellent organization and attention to detail
• Professional verbal and written communication skills
• Ability to multitask and effectively manage competing priorities
• Strong customer service and interpersonal skills

Preferred Qualifications

• Associate's or Bachelor's degree in:
  • Accounting
  • Business Administration
  • Finance
  • Related field
• Experience in:
  • Bookkeeping
  • Accounts Payable (AP)
  • Accounts Receivable (AR)
  • Customer Service
  • Receptionist or Front Desk Roles
• Familiarity with accounting principles and financial reporting processes
• Experience supporting small business or office accounting operations

Why Join Our Team?

• Stable full-time opportunity with a growing organization
• Diverse role combining administrative, customer service, and accounting responsibilities
• Professional and collaborative office environment
• Opportunity to expand bookkeeping and accounting skills
• Career growth potential within administration, accounting, and office management
• Supportive leadership and team culture