LUN1
Located in Hawthorne, NJ
Pay: $50- $55 per hour
Job Full Description
Job Title: Executive Assistant to CEO (Temporary – 2 to 3 Months)
Location: Hybrid – New Jersey
Pay: $50.00 – $55.00 per hour (based on experience)
Employment Type: Full-Time, Temporary
Schedule: Mon/Fri Remote | Tues–Thurs In Office | 8:30 AM – 5:00 PM | Summer Fridays (Make up 4 hours earlier in the week)
Job Description
We are hiring an experienced Executive Assistant to support our CEO and Board of Directors during a temporary 2–3-month assignment (covering medical leave). You will be the right-hand to a highly engaged and fast-paced CEO and work closely with leadership across our organization of approximately 88 employees and a 7-member Board.
The ideal candidate will have exceptional time management, strong communication skills, and expert Microsoft Office experience, especially in Outlook Calendar and PowerPoint. You'll be part administrator, part air-traffic controller, and part behind-the-scenes hero—helping meetings run smoothly, materials be prepped on time, and calendars stay conflict-free.
Key Responsibilities
- HEAVY calendar management for CEO — daily scheduling, committee and board meetings, trainings, and cross-functional planning
- Coordinate leadership and board training (in-person and virtual)
- Work with CEO to finalize agendas, gather presentations, and upload materials to portals
- Schedule meetings 1 month in advance, confirm details, and ensure participants are prepped
- Send rereads and presentation materials to Board members and clients
- Light troubleshooting of IT issues, general office inquiries (yes, even "where’s the creamer?")
- Prepare and manage CEO expenses and ad hoc administrative needs
- Act as point-of-contact for day-of meeting coordination and follow-up
Requirements
- 3+ years supporting C-level executives (CEO experience strongly preferred)
- Experience working with or supporting a Board of Directors
- Expert in Microsoft Outlook Calendar & PowerPoint
- Intermediate Excel skills
- Strong communicator with professional, polished demeanor
- Exceptional organizational and time management skills
- Tech-savvy, quick problem-solver, and calm under pressure
- Able to hit the ground running and train with the current assistant before leave starts
Perks & Schedule
- Hybrid Schedule:
- Tues–Thurs: In-person
- Mon/Fri: Remote
- Fridays: Optional remote + Summer Hours (make up 4 hours during week)
- Great opportunity to gain or expand experience in a high-level executive setting
- Flexible with hourly rate based on experience
Pay
- $50.00 – $55.00/hour, depending on experience
Please send resume to
Job Title: Executive Assistant to CEO (Temporary – 2 to 3 Months)
Location: Hybrid – New Jersey
Pay: $50.00 – $55.00 per hour (based on experience)
Employment Type: Full-Time, Temporary
Schedule: Mon/Fri Remote | Tues–Thurs In Office | 8:30 AM – 5:00 PM | Summer Fridays (Make up 4 hours earlier in the week)
Job Description
We are hiring an experienced Executive Assistant to support our CEO and Board of Directors during a temporary 2–3-month assignment (covering medical leave). You will be the right-hand to a highly engaged and fast-paced CEO and work closely with leadership across our organization of approximately 88 employees and a 7-member Board.
The ideal candidate will have exceptional time management, strong communication skills, and expert Microsoft Office experience, especially in Outlook Calendar and PowerPoint. You'll be part administrator, part air-traffic controller, and part behind-the-scenes hero—helping meetings run smoothly, materials be prepped on time, and calendars stay conflict-free.
Key Responsibilities
- HEAVY calendar management for CEO — daily scheduling, committee and board meetings, trainings, and cross-functional planning
- Coordinate leadership and board training (in-person and virtual)
- Work with CEO to finalize agendas, gather presentations, and upload materials to portals
- Schedule meetings 1 month in advance, confirm details, and ensure participants are prepped
- Send rereads and presentation materials to Board members and clients
- Light troubleshooting of IT issues, general office inquiries (yes, even "where’s the creamer?")
- Prepare and manage CEO expenses and ad hoc administrative needs
- Act as point-of-contact for day-of meeting coordination and follow-up
Requirements
- 3+ years supporting C-level executives (CEO experience strongly preferred)
- Experience working with or supporting a Board of Directors
- Expert in Microsoft Outlook Calendar & PowerPoint
- Intermediate Excel skills
- Strong communicator with professional, polished demeanor
- Exceptional organizational and time management skills
- Tech-savvy, quick problem-solver, and calm under pressure
- Able to hit the ground running and train with the current assistant before leave starts
Perks & Schedule
- Hybrid Schedule:
- Tues–Thurs: In-person
- Mon/Fri: Remote
- Fridays: Optional remote + Summer Hours (make up 4 hours during week)
- Great opportunity to gain or expand experience in a high-level executive setting
- Flexible with hourly rate based on experience
Pay
- $50.00 – $55.00/hour, depending on experience
Please send resume to sylvia.figueroa@expresspros.com
Parsippany, NJ
1304
10 Washington Street
Hawthorne, NJ 07506
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