Cent08
Located in Hawthorne, NJ
Pay: Starting at $28+ per hour
Job Full Description
Job Title: Bookkeeper
Location: Paterson NJ
Schedule: Full-time | Monday–Friday, 8:30 AM – 5:00 PM
Summer Hours: Fridays 8:00 AM – 1:00 PM (with an extra hour made up during the week)
We are seeking a reliable, detail-oriented Bookkeeper to join our team and support the financial operations of our growing business. The ideal candidate is organized, accurate, and capable of handling a wide range of bookkeeping and administrative tasks with minimal supervision.
Primary Responsibilities:
Daily Tasks:
- Prepare and manage customer quotes and billing
- Process ACH deposits and monitor payment platforms (PayJunction, Braintree)
- Ensure timely and accurate invoices of customer orders
- Add tracking information to shipped orders in CS-Cart
- Process Amazon order payments and releases
- Send order receipts upon customer request
As-Needed Responsibilities:
- Issue credits for returns and billing discrepancies
- Manage chargebacks through PayJunction and Braintree
- Send account statements to customers with overdue balances
- Collect W-9 forms and issue tax exemption certificates to vendors
- Submit resale certificates via Avalara
- Respond to general accounting-related inquiries
- Review and process customer credit applications
- Update vendor pricing templates and maintain accurate NAV cost/price records
- Create special invoices (e.g., sealed air, scrap, commissions)
- Maintain and update key internal spreadsheets (e.g., MAX inventory)
Weekly Tasks:
- Enter payroll journal entries
- Process and file vendor invoices and paystubs
- Send remittance notices to key vendors (e.g., Pelican, Nanuk)
Monthly Tasks:
- Reconcile all bank and credit card statements
- Bill partner companies for services or products rendered
- Calculate and record commissions for internal and external partners
- Generate and send warehouse fee invoices
Qualifications:
- Proven experience in bookkeeping, accounting, or a related field
- Strong understanding of accounting principles and reconciliation practices
- Proficient in Microsoft Excel and accounting platforms (NAV, Avalara, etc.)
- Excellent attention to detail and organizational skills
- Strong communication skills and ability to manage time effectively
- Experience with e-commerce platforms, payment processors, and inventory systems is a plus
Please send resume to sylvia.figueroa@expresspros.com
Parsippany, NJ
1304
10 Washington Street
Hawthorne, NJ 07506
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