L907
Located in Rogue River, OR
Pay: $23.50 - $28.45 DOE
Job Full Description
The Accounts Payable & Payroll Specialist position serves as a dual-function Specialist, taking ownership of both the full-cycle accounts payable process and the complete, end-to-end payroll administration. Essential traits for this role are attention to detail, a focus on compliance, and the ability to maintain absolute confidentiality with all financial and employee records.
Key Responsibilities
Payroll (P/R)
- Processing Cycle: Execute the end-to-end payroll process for all employees (e.g., bi-weekly cycles) using ADP Workforce Now, ensuring timely and accurate submission.
- Data Integrity: Review and reconcile employee data, including timekeeping records, new hire information, salary changes, and terminations, before finalizing payroll via ADP.
- Compliance & Tax Filing: Ensure accurate processing of all federal, state, and local tax withholdings. Assist with year-end payroll processing of W-2 data within the ADP system.
- Deductions & Benefits: Manage and reconcile all voluntary and mandatory deductions, including medical premiums, 401(k) contributions, and garnishments, ensuring proper setup and reporting in ADP.
- Reporting: Generate and analyze various payroll reports from ADP for management and general ledger reconciliation.
Accounts Payable (A/P)
- Invoice Management: Manage the complete accounts payable process, including receiving, coding, verifying, and matching vendor invoices to purchase orders and receiving reports.
- Payment Execution: Process and execute payment runs on the 10th and end of the month (checks, ACH, wires) accurately, ensuring payments are scheduled according to vendor terms and company policy
- Expense Processing: Ensure accurate processing of employee expense reports using Emburse, before posting them to Traverse (ERP system).
- Vendor Maintenance: Maintain accurate vendor data, including processing required compliance documents such as W-9 forms.
- General Ledger (G/L) Support: Perform monthly reconciliation of the A/P ledger to the general ledger and assist with month-end closing procedures related to accrued expenses.
- Year-End Filing: Prepare annual 1099 forms for vendors.
Required Qualifications & Skills
- Experience: Minimum 5 years of hands-on experience managing both Accounts Payable and full-cycle Payroll processing.
- Software Proficiency: Demonstrated advanced proficiency in ADP Workforce Now, and strong experience with an accounting/ERP software system.
- Confidentiality: Proven ability to handle all employee and vendor data with the utmost discretion and integrity.
- Knowledge: Solid understanding of U.S. federal and state wage regulations, payroll tax compliance, and basic GAAP (Generally Accepted Accounting Principles).
- Detail-Oriented: Exceptional attention to detail and strong organizational skills necessary for managing dual deadlines.
Education
- Associate’s degree in Accounting, Business Administration, or a related field is preferred, or equivalent practical experience.
Medford, OR
1951
3523 Arrowhead Drive
Suite 100
Medford, OR 97504
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