Located in Madison, WI
Pay: $20 - $24
Job Full Description
Administrative Coordinator – Electrical/Excavation Division
Our client is a growing company specializing in petroleum, lubrication, and carwash equipment and services. They work with customers on a variety of projects, including fueling systems, pump repairs, tank upgrades, convenience store equipment, and car wash installations. They are looking to add an Administrative Coordinator to their Electrical/Excavation Division on the east side of Madison.
This is a great opportunity for someone who is organized, comfortable working with multiple projects at once, and enjoys a mix of office administration, scheduling, customer service, and project support.
Pay: Up to $24/hour
Schedule: Monday-Friday, 7:00am-4:30pm
Location: East side of Madison, WI
Responsibilities:
- Prepare and submit state and local project permits for work in Wisconsin, Illinois, and Iowa
- Assist with preparing project quotes and estimates using Excel and support the team with service and installation projects
- Coordinate installation and service teams, subcontractors, inspections, and project schedules
- Order and schedule supplies, parts, equipment, and rentals needed for projects and service jobs
- Maintain organized project documentation and provide field support with manpower, materials, and equipment
- Complete daily timecard entry, review and update project/service work orders, and process service invoices
- Assist with project billing, change orders, inventory transfers, project closeout documentation, and weekly reports
Requirements:
- Previous project coordination, administrative, scheduling, or office experience is preferred but not required
- Strong organizational skills with the ability to manage multiple projects and deadlines
- Comfortable working independently while also communicating with field teams, customers, vendors, and internal staff
- Proficient with Microsoft Excel, Word, and Outlook
- Strong attention to detail and ability to keep information, paperwork, and schedules organized
- Customer service and professional communication skills
Helpful, but not required:
- Basic knowledge of AutoCAD
- Previous experience in construction, electrical, excavation, petroleum, or another related industry
- Experience with project estimating, permitting, scheduling, or billing
Madison, WI
2549
2418 Crossroads Drive
Suite 1800
Madison, WI 53718
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