Executive Secretary May 30, 2025

E365

Located in Tipton, CA

Pay: 23.00-26.00

Job Full Description

Key Responsibilities

• Provide high-level administrative support to the General Manager and Board of Directors.
• Prepare, proofread, and distribute agendas, minutes, resolutions, and legal notices in compliance with Brown Act and other public meeting laws.
• Maintain and organize official District records, correspondence, contracts, and filings.
• Coordinate board meetings, public hearings, and stakeholder events with precision and political savvy.
• Act as the primary point of contact for internal and external stakeholders, including government agencies, contractors, landowners, and the general public.
• Manage calendars, travel arrangements, and meeting logistics for senior leadership.
• Support budgeting, payroll prep, procurement, and other administrative processes in coordination with finance staff.
• Ensure compliance with applicable laws, regulations, and policies—because “Oops” is not in your vocabulary.

Minimum Qualifications

• 7+ years of administrative experience, including at least 4 years in a public agency or government setting.
• Strong knowledge of public meeting protocols, recordkeeping laws, and general agency operations.
• Exceptional writing, editing, and documentation skills—basically, your grammar wears a badge.
• Advanced proficiency in Microsoft Office Suite and experience with document management systems.
• Ability to handle confidential and sensitive information like a steel trap.
• Clear communicator with professional tact—and a touch of diplomacy when needed.
• Associate’s degree required; Bachelor’s degree in Public Administration, Business, or a related field preferred.

Visalia, CA
2433
4002 South Demaree
Visalia, CA 93277

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