D131
Located in Visalia, CA
Pay: 20.00-25.00
Job Full Description
SUMMARY:
Pay: $20-25/hr. Evaluation to Hire
- Administrative Support Duties:
- Direct link between customers/suppliers and staff.
- Compose e-mails to send to customers and distribution service providers.
- Proper follow through on all outgoing and incoming messages as necessary independently or with general guidelines from ADM.
- Maintain a pending file and follow-up on action at the appropriate time or when material or information becomes available.
- Compile bull sire summary information for distribution.
- Maintain permanent country files as well as filing messages electronically to company-wide network for ADM and self.
- Source products and services as needed for distributors.
- Prepare accounting documents as needed for customer promotional credits, charge records, purchase orders, etc.
- Travel:
- Maintain calendar for ADM to include travel plans, meetings, shows, events, and other important appointments.
- Prepare ADM for travel including preliminary advisory messages to arrange visits, hotels, etc.
- Arrange airline tickets, paperwork for visas, complete itinerary to include detailed information, travel supplies, trip memo to include money and report needs.
- Review e-mails sent from ADM to staff to ensure appropriate action and follow through
- Relay all necessary information to ADM via e-mail or phone if no access to email and follow through on all correspondence as needed when ADM is traveling.
- Organize all travel arrangements as noted above for coop personnel, WWS staff, and industry contacts traveling to ADM’s markets.
- Proof Duties:
- Responsible for obtaining updated information from Product Manager and/or international suppliers and entering necessary data into BAB database to include new bulls, health updates, pedigree information, etc.
- Monitor and distribute incoming information. Ensure all required data received and in database for company-wide use.
- Prepare proof information lists to be posted to website and SharePoint
- Prepare in-house reports as needed for review/meetings.
- Compile bull data and/or price lists as requested from ADM or customer(s) and send out as appropriate
- Maintain pending list of distributor USDA needs and send out in a timely manner each proof.
- Order pedigrees, DNA, SNPs, and bull specific documents as requested by customers.
- Address Books/Mail Lists:
- Update and maintain country special address books and mail list data in Access.
- Merge files into PDF documents for staff.
- Miscellaneous:
- Additional activities as assigned such as assisting with visitors, respond to inquiry letters and send requested material and/or information in area of responsibility.
- Prepare publications and/or promotional material to be sent as requested by ADM or per mail list including all necessary paperwork, i.e. commercial invoices, charge records, airway bills.
- Back-up Administrative Coordinator when other AC is out.
JOB SPECIFICATIONS:
Three years previous administrative support experience. Word processing or computer experience desirable. Interest in international business, customer services & relations. Business judgment - must be a team player and have ability to handle multiple tasks.
EDUCATION AND TRAINING:
High school graduate. Microsoft Office
Visalia, CA
2433
4002 South Demaree
Visalia, CA 93277
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