AP
Located in Vineland, NJ
Pay: $50,000-$60,000
Job Full Description
The Accounts Payable Clerk is responsible for accurately processing vendor invoices, maintaining proper
documentation, and ensuring timely disbursements. This position requires a foundational understanding of
accounting and general ledger principles to ensure that financial transactions are recorded accurately. The
Accounts Payable Clerk plays a vital role in supporting the accuracy of the company’s financial records and the
efficiency of its payables processes.
Essential Job Functions:
- Process and enter vendor invoices into Microsoft Dynamics NAVISION / Business Central ERP system, ensuring accuracy in GL coding, approval routing, and payment terms.
- Review and verify invoice accuracy, match with purchase orders and receipts, and resolve any discrepancies with internal departments or vendors.
- Apply proper GL account classifications to expenses in accordance with the company's chart of accounts and accounting policies.
- Ensure timely payments through weekly check runs, ACH payments, or wire transfers while maintaining compliance with vendor terms and internal controls.
- Maintain vendor files—both digital and physical filing—and ensure documentation is complete and auditready.
- Reconcile vendor statements, identify missing invoices or overpayments, and coordinate resolutions with vendors and purchasing.
- Assist with month-end closing by preparing AP subledger reports and ensuring all payables are properly recorded within the reporting period.
- Support accrual entries for month-end closing by identifying unbilled liabilities and communicating with the accounting team.
- Maintain accurate records of prepaid expenses, recurring vendor payments, and fixed payment schedules.
- Maintain Fixed Asset register and record of monthly depreciation entries. Prepare monthly fixed asset, roll forward schedule.
- Ensure vendor W-9 information is properly recorded.
- Prepare, review and submit 1099 forms annual filings.
- Support audit and compliance efforts by providing documentation and insight into accounts payable processes and historical activity.
- Perform occasional office errands, including trips to the post office or bank, as needed.
Woodbury, NJ
3142
877 Kings Highway
Suite 100
West Deptford, NJ 08096
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