L894
Located in Medford, OR
Pay: 20-22/hr
Job Full Description
We are seeking a reliable, detail-oriented Administrative Assistant to support a busy CPA firm. This role is ideal for someone who enjoys organization, client interaction, and supporting professional staff in a fast-paced office environment. The Administrative Assistant will serve as the first point of contact for clients while ensuring smooth day-to-day administrative operations.
Key Responsibilities
- Answer and direct incoming phone calls in a professional and courteous manner
- Schedule client appointments and manage calendars
- Assist with client intake and basic information gathering
- Upload, organize, and maintain electronic documents and client files
- Prepare, scan, and file documents (digital and paper)
- Assist with outgoing correspondence, emails, and mailings
- Maintain office organization and support general administrative needs
- Provide clerical support to accountants and administrative leadership as needed
Qualifications
- Previous administrative or office support experience preferred
- Strong communication and customer service skills
- Proficient with computers and office software (Microsoft Office, email, document management systems)
- Comfortable handling confidential and sensitive information
- Strong attention to detail and organizational skills
- Ability to manage multiple tasks and prioritize effectively
- Professional demeanor and dependable attendance
Preferred Skills
- Experience in a professional services environment (CPA firm, legal office, financial services)
- Familiarity with document upload portals or client management systems
- Basic understanding of accounting or tax office workflows
Work Environment & Schedule
- Office-based position
- Consistent part-time schedule with some flexibility: Monday–Friday, 9:00 AM – 4:00 PM
- Professional, team-oriented work environment
Medford, OR
1951
3523 Arrowhead Drive
Suite 100
Medford, OR 97504
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