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Compile all data for Weatherization and energy education files accurately and in a timely manner, including conducting and compiling job site surveys to ensure compliance with Davis-Bacon requirements, when applicable.
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Receive and process applications for the Weatherization Program, including collecting and verifying all required documentation.
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Meet with participants in person or by phone to assist with completing applications and determining program eligibility.
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Answer phone calls, schedule appointments, respond to inquiries about the Weatherization program, and refer calls to the appropriate program as needed.
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Coordinate with other agency departments and external organizations to provide referrals for programs and services, ensuring clients receive comprehensive support.
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Input accurate and timely data into multiple databases in compliance with various funding source requirements.
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Complete client files and data entry with a high level of accuracy while maintaining confidentiality.
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Prepare and complete necessary paperwork related to program eligibility, job costing, utility rebate filing, and required reports.
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Assist the Program Supervisor with daily administrative and operational tasks.
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Support the day-to-day operations of the program, helping to resolve scheduling conflicts or other administrative issues in coordination with the Program Supervisor.
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Assist the Program Supervisor in tracking grant funding and job completion rates, ensuring deadlines and compliance requirements are met.
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Assist in reviewing job files and evaluating work documentation completed by program staff.
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Process contractor invoices, generate check vouchers for payment, and complete notices of expected revenue forms for reimbursements in a timely and accurate manner.
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As needed, help develop, coordinate, and deliver energy education classes in group or one-on-one settings. Support clients in identifying ways to improve household energy efficiency.
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Perform other duties as assigned by the Program Supervisor, including cross-training with other Weatherization staff.