Express Employment Professionals is now interviewing candidates that are positive, professional, and highly organized for an Executive Administrative Assistant position in McMinnville, TN.

This role is critical to ensuring smooth communication, exceptional customer experience, and efficient administrative and operational support. The ideal candidate thrives in a fast-paced office environment, demonstrates strong attention to detail, and works well under pressure.

What We Are Looking For

• Positive and professional teammate

• Advanced knowledge of Microsoft Office Suite, including:

  • Outlook

  • Word

  • Excel

  • PowerPoint

  • PDF editing

• Strong written and verbal communication skills

• Highly organized with excellent time management skills

• Detail-oriented and accurate

• Ability to multi-task and prioritize effectively

• Professional phone etiquette

• Works well in an office environment

• Performs well under pressure and during peak activity periods

Starting Job Duties

• Serve as the face of the organization and act as the primary gatekeeper

• Answer and manage incoming phone calls; first point of contact for callers

• Call distribution and message management

• Welcome and assist guests and customers; first point of in-person interaction

• Process customer orders, changes, and cancellations

• Data entry, data lookup, and organization

• Maintain accurate records and documentation

• Manage customer and vendor accounts and records

• Support upper management with daily operations

• Update website content and assist with marketing initiatives

• Plan and coordinate company events, meetings, and luncheons

• Manage scheduling and availability tracking

• Prepare and organize tour packets

• Conduct customer, vendor, and tour follow-up correspondence

• Handle mail distribution and other office duties as assigned

Advanced Job Duties

• Systems inventory management (includes multiple detailed responsibilities)

• Data entry and processing of purchase orders

• Manage and maintain Access workbooks, including inventory costs and batch numbers

• Opportunity to learn additional advanced duties based on skillset and performance

Pay & Work Schedule Expectations

• Competitive pay rate based on experience and education

• Typical work schedule: Monday–Friday, 7:30 a.m.–4:00 p.m.

• Overtime required during peak shipping periods, including weekdays and weekends