C051
Located in Mt.pleasant, TX
Pay: 18.00
Job Full Description
General Position Summary: The Accounts Payable Office Assistant should be a highly organized, hardworking and self-motivated individual. The ideal candidate will report to multiple managers with minimal direct supervision. The individual will have knowledge of accounts payable and general accounting procedures and be comfortable with general office operations, including answering phones, copying and scanning documents, filing, responding to emails, typing reports, distributing mail and performing additional administrative duties as required. The successful applicant will be the front-end representative of our company, so he or she must have good communication skills, a polite and friendly disposition, and be readily available to greet guests and direct them as necessary.
Essential Duties:
- Handle office interactions with outside visitors including greeting and directing guests in a professional manner and ensuring they receive the proper PPE
- Maintain security access including issuing visitor badges
- Answer multi-line phone system in a timely manner and direct calls as required
- Assemble, review and verify invoices
- Flag and clarify any unusual or questionable invoice items or prices, including follow-up of any outstanding payables
- Prepare and process payments
- Post transactions to journals, ledgers and other records
- Perform general office duties, including faxing, copying, scanning and filing
- Create, edit, and update spreadsheets
- Occasionally travel off-site to handle various errands
- Assist in employee engagement initiatives and visitor preparations
- Assist in preparing interoffice memos and drafting emails
- Maintain the office filing system and retrieve material from files as requested
- Obtain insurance certifications for vendors performing work on the property
- Maintain and update Marlin communications
- Read and route incoming mail and process outgoing mail
- Perform other duties as assigned
Education and Experience Preferred:
- High School education or GED is required
- 2+ years’ accounts payable or general accounting experience preferred
- Pleasant, friendly disposition
- Proficient in data entry and data management
- Good organization, scheduling and time management skills
- Able to take direction well and work with minimal supervision
- Demonstrated track record of reliability and dependability
Knowledge and Skills Preferred:
- Working knowledge of spreadsheets and word processing documents with a typing speed of at least 60 wpm, including Microsoft Excel and Microsoft Word
- Working knowledge of relevant accounting software (such as Sage, Axiom or Quickbooks)
Working Conditions and/or Physical Requirements:
- Good decision-making skills
- Ability to multi task
- Ability to organize and prioritize
- Ability to produce accurate results with attention to detail
- Calm and collective in high pressure situations
- Ability to work well in a team environment
- Must possess excellent communication skills, including the ability to follow-up on outstanding tasks
- Ability to follow safety guidelines and wear required PPE.
- Ability to move objects and materials of at least 20lbs.
- Indoors, environmentally controlled
Mount Pleasant, TX
2108
1009 South Jefferson Avenue
Suite 200
Mount Pleasant, TX 75455
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