P080
Located in Saint Helens, OR
Pay: $19.00-$23.00 DOE
Job Full Description
Express Employment is hiring for a Custodian of Medical records to manage medical records for a non-profit agency. This candidate will have some experience in handling court subpoenas.
- Position Description Summary
The Custodian of Medical Records is responsible for creating, maintaining, and curating all records produced and maintained by the facility. This includes ensuring the completeness of each child’s medical records and ensuring HIPAA and OARs compliance. They support the provision of direct services by providing administrative support to the Direct Services team and managing databases and statistics. The Custodian of Medical Records responds to subpoenas and records requests.
- Core Accountabilities:
TEAMWORK: Cooperation, adaptability, flexibility, communication, dependability, support team goals.
- Work collaboratively with staff.
- Value diversity and ensure the principles of equity and inclusion are centered in the work we do.
- Establish and maintain open communication to enhance team effort.
- Demonstrate flexibility in response to unexpected changes in work volume, emergencies, staffing and scheduling.
- Fulfill work schedule and commitments.
- Look for opportunities to assist co-workers.
RESPECT AND CARING: Compassion, client relations, professional behavior, value inclusion and diversity.
- Demonstrate a commitment to the work of anti-racism, and to eliminate barriers that lead to inequities in our services and our business practices.
- Take action against discrimination of any kind to ensure a safe and inclusive workplace for all.
- Use interpersonal skills, which convey a positive and supportive attitude.
- Use discretion in discussions related to staffing or personal concerns.
- Give constructive feedback in a non-blaming, positive, and confidential manner.
- Make continuous effort to identify opportunities to meet/exceed client needs and expectations.
- Demonstrate commitment to understanding and valuing individual differences and fosters an environment of acceptance, fairness and mutual respect.
EFFECTIVE USE OF RESOURCES: Effective use of time, people, supplies, safe and attentive work practices.
- Promote cost effectiveness through the proper use and conservation of supplies and equipment.
- Identify cost saving measures.
INITIATIVE: Self-motivation, take on project willingly, act on opportunities to improve, and contribute new ideas.
- Take the initiative to identify and solve problems.
- Support improvement and innovation in the workplace.
- Promote professional development and contribute to the professional growth of others.
SECURITY AND SAFETY: Ensure work is performed in a safe manner with security and confidentiality as a top priority.
- Maintain safe and clean work environment.
- Report all on-the-job injuries and seek medical attention as appropriate.
- Identify and report possible HIPAA or confidentiality violations and assist in HIPAA investigations when needed.
- Participate in yearly HIPAA Security Risk Analysis and Site Audit process.
- Identify and report any workplace hazards and provide feedback and input to management regarding work safety precautions including but not limited to:
o Personal Protective Equipment
o Exposure Control Plan including Engineering Controls and Work Practice Controls
o Potential security breaches or risk factors related to the physical building or electronic data security
o Work place safety or harassment
o Report any observed or relayed Civil Rights Violations
- Practice Universal/Standard precautions and safe workplace practices.
- Serve on workplace teams including but not limited to the Safety Team.
- Position Accountabilities and Essential Functions:
80% Custodian of Medical Records
- Ensures collection of the authorization paperwork from the Assessment team the day of the assessment to ensure completeness of the paperwork.
o Ensure paperwork is uploaded to CareNet.
- Conduct regular reviews of Medical Records including file counts to ensure the maintenance and preservation of records.
- Respond to subpoenas for records in a timely and legally sound manner, consulting with legal representation as needed.
- Ensure that staff respond to subpoenas as appropriate.
- Respond to request for medical records and ensure staff are maintaining confidentiality protections when distributing records.
- Document and invoice records releases as appropriate.
- Develop and maintain tracking systems for all legal documents and responses.
- Responsible for final report distribution, responding to the receipt of subpoenas and communicating with attorneys.
- Enter subpoenas in the calendar, spreadsheet and CareNet.
- Consult with Executive Director and contracted legal representation as needed.
- Prepare, verify, and distribute medical records that have been subpoenaed, including hand delivery if necessary.
o Ensures that all records requests are in accordance with HIPAA and Oregon Administrative Rules (OARs).
o Updates policies and procedures regarding record distribution and creates a workflow for the upkeep of medical records.
20% Program Support
o Direct Service Client File Management for active cases including uploading documents to electronic client management system and preparing billing packets
o Consolidate client data from multiple locations on the server into the client management system. Collating documents and cross checking for errors and duplication
o Respond to urgent requests to convert, consolidate and upload files when a new referral has been made on a client that has been previously served or siblings.
o Support intake with creating electronic client files during high volume crises
- Create reports using the CareNet report builder program to pull one-time use data as well as building regular reports to support services and statistics as needed.
- Work with Direct Service Staff and Program Manager to ensure data fidelity and accurate reporting from staff, including preparing reports analyzing data and identifying gaps in statistics.
- Act as back-up for cross trained positions as needed.
- Qualifications/Education/Experience:
- High school diploma/GED required, higher education preferred. Qualified paralegal preferred.
- Previous experience in grant writing, tracking and reporting a plus
- Excellent organizational, writing, listening and communication skills
- Able to follow oral and written instruction
- Able to perform work independently and as a part of a team
- Computer skills such as word processing and design software (Microsoft Office Suite, cloud-based software, and database applications)
- Able to maintain a high level of confidentiality required
- Strong relationship skills to establish and maintain effective working relationships with community partners, volunteers and clients
- Excellent customer service skills
- Creative and flexible under pressure
Associate Benefits
While working for Express, our associates can also become eligible for a variety of benefits:
- Referral bonuses - $100 per employee referred after 80 hours worked.
- Medical plan
- Dental plan
- Vision/eyewear plan
- Prescription drug reimbursement
- Short-term disability
- Direct deposit
- Sick Pay
- Perks at Work – Save money with offers and discounts on everything from large or everyday purchases with popular merchants.
- 401(k) retirement savings plan
- Life insurance
At Express, we will assess your skills; offer you interview and resume writing tips, and work with you to find a job that fits your needs and abilities. You will never pay a fee at Express and you will have the opportunity to earn benefits. We have more than 200 jobs available every month and we want to talk to you! To find out more, contact us today!
TO APPLY
- Stop by our office at 1208 Washington Way Suite 130, Longview, WA 98632 (Monday-Friday 8am-5pm)
- Call Express Employment Professionals at 360-414-1200 to speak with a hiring manager
- Text "Jobs" to 360-414-1200
- Complete the application on our website expresspros.com/longviewwa
- Submit your resume via email to longviewwa@expresspros.com
#LV1956
Longview, WA
1956
1208 Washington Way
Suite 130
Longview, WA 98632
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