Express is currently searching for a Logistics Administrative Assistant for a local company in Longview, WA.
Pay: $20.00 - $25.00 DOE
Shift: Monday-Friday (7:30AM-4PM)
Job Duties:
- Enter and manage purchase orders (POs) accurately in company systems.
- Assist with scheduling logistics vendors for inbound and outbound loads.
- Prepare and organize shipping paperwork, including bills of lading, load sheets, and confirmations.
- Input load data into dispatch and logistics tracking systems.
- Maintain detailed records of shipments and vendor communications for compliance and reference.
- Communicate with drivers, vendors, and internal teams to confirm schedules and resolve issues promptly.
- Track and follow up on delivery statuses and documentation.
- Support reporting on shipping activity, costs, and performance.
- Maintain vendor files, compliance documents, and rate sheets ensuring accuracy and accessibility.
- Provide backup support for the Logistics Coordinator, including coverage for scheduling and coordination tasks.
- Review vendor invoices and match them to supporting documents.
- Assist in filing freight claims or documenting delivery issues.
- Generate weekly/monthly logistics reports as requested.
- Monitor logistics-related email inboxes and respond or escalate items as needed.
- Assist with onboarding new logistics vendors.
- Identify and implement process improvements for logistics workflows.
- Coordinate with warehouse and field teams to confirm successful deliveries.
Skills Required:
- Strong attention to detail and high accuracy with data entry
- Solid organizational and time management skills
- Clear and professional communication skills (verbal and written)
- Proficiency with Microsoft Office (especially Excel and Outlook)
- Ability to handle multiple tasks and meet deadlines
- Comfortable working independently and taking initiative
- Ability to adapt to changing priorities in a logistics environment
Experience:
- Minimum 2 years of administrative experience in a warehouse, logistics, or dispatch environment.
- Preferred: Experience with purchase orders, shipping paperwork, or vendor coordination.
- Preferred: Familiarity with logistics or dispatch software (e.g., TMS, Fleet Complete, etc.).
Education:
- High school diploma or equivalent certification.
- Preferred: Associate degree in Business, Logistics, or related field.
Associate Benefits
While working for Express, our associates can also become eligible for a variety of benefits:
- Referral bonuses - $100 per employee referred after 80 hours worked.
- Medical plan
- Dental plan
- Vision/eyewear plan
- Prescription drug reimbursement
- Short-term disability
- Direct deposit
- Sick Pay
- Perks at Work – Save money with offers and discounts on everything from large or everyday purchases with popular merchants.
- 401(k) retirement savings plan
- Life insurance
At Express, we will assess your skills; offer you interview and resume writing tips, and work with you to find a job that fits your needs and abilities. You will never pay a fee at Express and you will have the opportunity to earn benefits. We have more than 200 jobs available every month and we want to talk to you! To find out more, contact us today!
TO APPLY
- Stop by our office at 1208 Washington Way Suite 130, Longview, WA 98632 (Monday-Friday 8am-5pm)
- Call Express Employment Professionals at 360-414-1200 to speak with a hiring manager
- Text "Jobs" to 360-414-1200
- Complete the application on our website expresspros.com/longviewwa
- Submit your resume via email to longviewwa@expresspros.com
"All employment offers are contingent on the successful completion of a pre-employment drug screening and a criminal background in compliance with all applicable federal and state laws."
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