K685
Located in Longview, WA
Pay: $24.00 / hr
Job Full Description
This position will be working directly with the Service Manager for a large and growing local business as their assistant and administrative support. This is an evaluation hire position – our client is looking for a long-term commitment with a driven individual who wants to learn and grow with their business and become an integral member of their team.
Pay - $24.00 an hour
Work Schedule – 7am-4pm Mon-Fri
Job Duties:
- Working primarily in Quickbooks desktop on Accounts Receivable and Accounts Payable (entering invoices)
- Entering time sheets, payroll and material billings/work orders
- Tracking and preparing work hours for client specific reports (via Microsoft Excel)
- Assisting with tracking of employee safety training
- Assisting customers via phone, including phones back-up to Receptionist
- Additional administrative duties and projects as assigned by leadership team
- Enter time sheets
- Tape credit card receipts on paper and enter gas receipts
- Make copies after paperwork has been approved by Todd
- Put time sheets in order with corresponding invoices/credit card receipts
- Blue folder final steps (staple to back of invoice, enter cost for those over $2000, file in receivables)
- Create work orders and projects
- NTE increase breakdowns
- Organize paperwork that’s been turned in
- Enter credit card receipts and invoices
- File time sheets as ready to bill or ready to invoice
- File credit cards and invoices
- Check that pictures are uploaded to Dataforma
- Upload pictures to shared folder in corresponding file
- Upload and label photos (NRP, Johns Manville, Firestone, Roof Manager)
- Label and print photos (Carlisle, Fibertite)
- Confirm IVR times
- Create invoices
- Enter invoices in online forum (JM, Firestone, Roof Manager, NRP, CBRE sometimes)
- Print out job costs
- Enter commercial warranty job cost in shared folder
Required Qualifications:
- Must be proficient in QuickBooks – at least 2 years’ experience required
- Strong knowledge of Accounts Payable & Accounts Receivable principles with at least one year of related experience
- Proficiency with MS Excel, Word & Outlook email
- Must be highly organized
- Comfortable working independently and ability to “think on their feet”
Strong customer service skills both on the phones, in-person and via email is a must!
FIT FACTORS: not too serious, witty, good sense of humor, thick-skinned, someone who can laugh and roll with things –this is Construction Company so someone who is super stuffy and offended by “construction type talk” will NOT work! MUST BE OK WITH OFFICE DOGS
Associate Benefits
While working for Express, our associates can also become eligible for a variety of benefits:
- Referral bonuses - $100 per employee referred after 80 hours worked.
- Medical plan
- Dental plan
- Vision/eyewear plan
- Prescription drug reimbursement
- Short-term disability
- Direct deposit
- Sick Pay
- Perks at Work – Save money with offers and discounts on everything from large or everyday purchases with popular merchants.
- 401(k) retirement savings plan
- Life insurance
At Express, we will assess your skills; offer you interview and resume writing tips, and work with you to find a job that fits your needs and abilities. You will never pay a fee at Express and you will have the opportunity to earn benefits. We have more than 200 jobs available every month and we want to talk to you! To find out more, contact us today!
TO APPLY
- Stop by our office at 1208 Washington Way Suite 130, Longview, WA 98632 (Monday-Friday 8am-5pm)
- Call Express Employment Professionals at 360-414-1200 to speak with a hiring manager
- Text "Jobs" to 360-414-1200
- Complete the application on our website expresspros.com/longviewwa
- Submit your resume via email to longviewwa@expresspros.com
Longview, WA
1956
1208 Washington Way
Suite 130
Longview, WA 98632
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